Assistant Property Manager, Retail

About Allied

Allied is a leading owner-operator of distinctive urban workspace in Canadas major cities. Our work is grounded in a clear purpose: to provide knowledge-based organizations with distinctive urban environments that support creativityconnectivityand human wellness.

Our vision is more expansive. Weseekto make a continuous contribution to cities and culture that elevates and inspires the humanity in all of informs how weoperate how wedesignand how welead.

Real estate for usis not a passive investment. Itis a profoundly human endeavourone that must promote wellness sustainabilitydiversityand creativitytoday and for generations to come.

Allied is also a place to build a career of consequence. If you are looking for work that is thoughtfultangibleand enduringwork that contributes meaningfully to cities and the people who inhabit themyou will find purpose here.

For more information onAlliedsapproach to city-building visit ourInsightspage.

What is The WellThe Well is a unique and innovative joint venture between Allied and Riocan.Located at Spadina and Front The Well brings together three million square feet of retail office and residential space constructed over 7.7 acres. Through this The Well sets the stage for meaningful experiences that draw people from down the street and across the globe to eat shop work live and play in Toronto.Reporting to the Property Manager and as this is a newly constructed property we are building a team with the same level of excellence in mind. The team at The Well will be dynamic nimble and agile. It will be focused on new initiatives innovation efficiency and continuous improvement. If this sounds like you we welcome your application.

Purpose

Allied is looking for a Assistant Property Manager Retail to oversee approximately 320000 square feet of retail space at The Well including the Wellington Market.

In this role you will support the retail Property Management team and oversee tenant relations retail operations building standards financial performance and operational administration. You will play a key role in maintaining a high-quality tenant and guest experience while ensuring the retail portfolio operates effectively and performs in line with established operational and financial expectations.

This is an opportunity for an experienced property administrator or leader who understands complex retail environments builds strong relationships and brings a service-oriented approach to one of Torontos most prominent mixed-use destinations.

Responsibilities

Tenant Relations:

• Provide a high level of customer service to all clients colleagues and tenants requiring assistance.
• Report periodically to management on the status of each tenant.
• Perform site and tenant inspections.
• Attend tenant meetings on a monthly basis.
• Handling of tenant requests or emergency situations.
• Assist in handling building operator operations & security inquiries in regards to the retail areas.
• Maintain and keep accurate all tenancy information relating to address phone numbers contact information insurance parking and utilities into the property management/accounting computer systems.
• Maintain and keep up to date building information data.
• Oversee tenant improvement and/or landlords work as required.
• Assist with leasing and marketing efforts as required.
• Other duties as assigned.

Finance:

• Assist in the preparation of annual operating and capital budgets for the retail component of the property.
• Assist in monthly financials reporting relating to each property as required.
• Assist with review & delivery of year end recovery adjustments; ensure statements are sent accordance with lease requirements and deadlines.
• Review lease workflow to ensure accuracy and completeness of lease abstract and recovery methodology.
• Coordinate collect and report on the collection of all tenant rental payments.
• Prepare reconciliation of tenant accounts as required.
• Collect and report tenant sales as required.
• Review of payables to ensure accuracy and completeness.
• Responsible for preparation and control of purchase orders ensure accurate billing of work.
• Other duties as assigned.

Administrative:

• Work with suppliers to ensure that all required services are being performed and invoiced in accordance.
• Monitor and assign work orders in the software system as required.
• Maintain track and report on work order status in maintenance reporting software system on a monthly basis.
• Assist with the process of property certifications such as LEED WELL etc.
• Assist with event coordination and administration as needed.
• Other duties as assigned.

Qualifications

• College or University Degree in a related field.
• Minimum 2-5 years of experience in the property management industry with administrative and financial responsibilities.
• RPA designation completed or in progress an asset.
• Retail management experience preferred.
• Strong communication and interpersonal skills including a proven ability to build relationships.
• Ability to work in a fast paced environment.
• Knowledge of Yardi is an asset.
• Experience in accounting budgeting and building systems.
• Responsiveness and an ability to anticipate client needs and commit to respond in agreed timeframes.
• Demonstrates resilience passion and commitment to deliver and be accountable for results.
• An assertive self-starter with the ability to work independently under minimal supervision.
• Strong computer skills with a good knowledge of MS Excel and MS Word.

$70000 - $82000 a year

Allieddeterminesindividual compensationby work location and other factors including relevant experienceeducationand internal equity.

Note: The listed salary range does not reflect total compensation and rewards. We encourage all qualified candidates to apply.

This role is a current vacancy on the Allied team.

TotalRewards*andtheEmployee Experience

At Allied total rewards are designed with the same perspective that shapes ouroperations. They are intended to support sustained contributioncreativityand a genuine sense of ownership in the work we do.

In practice this includes:

• Shared financial success and an ownership mindset
  Eligible employees participate in performance-based bonus programs and a retirement savings program with the option to invest in traditional funds or Allied units. This approach aligns individual effort with Allieds long-term performance and reinforces a sense of ownership at every level of the organization.

• Intentional presence and time off
  In addition to vacation employees receive six personal days and half-daysbefore statutory holidays. Allied supports flexibility whilemaintaininga strongin-personculture. This reflectshow we collaborate most effectively and how weoperateas a business.

• Healthwellbeingand support
  Comprehensive company-paidhealth benefits include vision and dental coverage along with a healthcare spending account. An employeeassistanceprogram is available to provide confidential support when it is needed.

• Growth through leadership and exposure
  Allied believes in leadership at every level. Employees are encouraged to contribute beyond the boundaries of their role collaborate acrossdisciplinesand develop a broad understanding of the business. For those drawn to real estate this includes uncommon exposure to how buildings organizations and cities evolve through hands-on experience and shared responsibility.

• Professional development grounded in practice
  Learning at Allied is both formal and experiential. Ongoing professional development and a mentorship program support growth through structured learning and day-to-day engagement with experienced colleagues across the organization.

• Purpose and connection beyond work
  Each year employees are provided with a paid volunteer day to contribute time and effort to a cause that is personally meaningful to themreflecting our belief that contribution extends beyond the workplace.

If you are motivated by the role real estate plays in shaping cities and cultureand want your work to contribute to that effortwe encourage you to apply.

Moreinsight into life at Allied including ourESG and EDIinitiatives canbe found inourannual ESG report.

*Temporary or contract roles may not qualify for all the benefits listed and some roles may follow a modified total rewards will confirmwhat benefits you qualify for during the recruitment process.

Additional Information

We value human connection and experience. WhileAllied uses technology including AI-enabled tools to support administrative efficiency all screening assessment and hiring decisions are made by people.

We arecommitted to hiring the most qualified candidates with a dedication towards supporting diversityequityand inclusion across our organization. All qualified applicants will receive consideration for employment without regard to gender ethnicity origin sexual orientationdisabilityand socioeconomic background. Diverse perspectives strengthen our organization and help us deliver better outcomes for our tenantspartnersand communities. All qualified candidates are encouraged to apply.

We strive to provide an accessible recruitment experience and welcomereasonableaccommodation requests at any stage of therecruitmentprocess. Please reach out toemailprotectedif support is needed.

We look forward to receiving your application.

Required Experience:

Manager

Employment Type : Full-Time
Experience: years
Vacancy: 1
Yearly Salary Salary: 70000 - 82000