Coordinator, Trust Accounts (Toronto)

Job Description

McCarthy Tétrault is a leading Canadian law firm offering a full suite of legal and business solutions to clients in Canada and around the world. With offices in Toronto, Montréal, Québec City, Calgary and Vancouver, we provide challenging and rewarding career opportunities across the country. Recognized as one of Canada’s Top 100 Employers for eleven consecutive years and one of Canada’s Best Diversity Employers for fourteen consecutive years, our culture is guided by The McCarthy Way—our shared approach to working with clients and with each other.

The McCarthy Way is built on four core elements: Excellence, through attracting and developing top talent committed to delivering on our Client Commitment; Collaboration, through seamless, integrated teamwork; Inclusion, through eliminating barriers to belonging and success; and Innovation, through delivering maximum value by embracing leading‑edge technologies and approaches. Together, these principles shape how we work, lead, and grow—every day.

We are recruiting for a Trust Accounting Coordinator to join our team in our Toronto office. The successful candidate must have a minimum of 2–3 years of experience managing trust funds within a law firm environment and will be responsible for overseeing all trust accounting operations, including the administration, reconciliation, investment, and reporting of client trust funds, while ensuring compliance with applicable regulations, firm policies, and banking requirements. McCarthy Tétrault employees benefit from a hybrid work environment. This position is to fill an existing vacancy.

Salary Range: $70,000 – $80,000 annually

The offered salary may vary based on the candidate’s job‑specific knowledge, skills, and experience.

Responsibilities

• Building and maintaining effective working relationships with lawyers, paralegals, legal assistants and our bank representatives, responding to all queries promptly and professionally.
• Managing the depositing and recording of all trust funds received, ensuring Trust deposit forms are completed accurately and appropriately authorized.
• Managing the issuance of all trust payments, cheques and wire transfers, ensuring Trust payment forms are completed accurately with the appropriate signatures for approval.
• Managing the investment of client trust funds, ensuring investments are appropriately authorized, and recording all interest earned on client investments.
• Balancing all trust entries on a daily basis.
• Filing/imaging all trust records, receipts, cheques, investments and correspondence.
• Ensuring ongoing follow‑up and maintenance of inactive trust funds, as well as bank reconciling items, in a timely fashion.
• Having an expert‑level familiarity with relevant provincial trust regulations and ensuring we comply with all regulations (Law Society of Ontario).
• Having an expert‑level familiarity with Firm trust policies (e.g. holding periods on uncertified cheques) and Firm deadlines (e.g. bank cut‑off deadlines).
• Managing the annual T5 distribution process for interest earned on trust funds.
• Managing the annual Law Society and CDIC reporting for Trust accounts.
• Taking on additional responsibilities and special projects as you grow within the role.

Qualifications

• University degree or college certificate in related field (e.g.) Accounting, Business Administration or extensive relevant work experience in lieu of a degree/certificate.
• At least 2‑3 years of experience working in a law firm in a position where trust funds are managed.
• Strong time‑management skills, ability to handle multiple tasks, set schedules and work under pressure to meet deadlines.
• Strong attention to detail and organizational skills.
• Capacity to demonstrate tact and diplomacy when dealing with internal and external clients.
• Flexibility to work overtime.
• Strong written and oral communication skills.
• High level of discretion and confidentiality.
• Strong team player, always willing assist.

Benefits

• Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
• Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
• A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two‑way feedback.
• Strong community involvement and a commitment to equity, diversity and inclusion.
• A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.

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