Corporate Paralegal, Entity Management

ABOUT US

At HUB International, we are a team of entrepreneurs. We believe in protecting and supporting the aspirations of individuals, families, and businesses. We help our clients evaluate their risks and develop solutions tailored to their needs. We believe in empowering our employees to learn, grow, and make a difference. Our structure enables our teams to maintain their own unique, regional culture while leveraging support and resources from our corporate centers of excellence.

HUB is one of the largest global insurance and employee benefits broker, providing a boundaryless array of business insurance, employee benefits, risk services, personal insurance, retirement, and private wealth management products and services. With over $5 billion in revenue and almost 20,000 employees in 600 offices throughout North America, HUB has grown substantially, in part due to our industry leading success in mergers and acquisitions.

Job Summary:

This is a unique opportunity for a corporate paralegal to be part of a growing and dynamic legal team. The successful candidate would experience progressive career growth, professional development, and gain valuable learning experience as the company continues to grow. The Corporate Paralegal, Entity Management will report to the Assistant General Counsel, U.S. Commercial Transactions, and s/he may directly support several attorneys and senior paralegals, including the Associate General Counsel, Securities and Deputy Corporate Secretary, General Counsel Canada and the Senior Corporate Law Clerk in the US. and/or Canada, working on corporate and other matters.

Note, this position is 3 days a week in the Toronto, Canada office.

Responsibilities:

• Support and/or perform corporate secretarial activities relating to all U.S. and Canadian Hub legal entities including minute books, resolutions, authorized signatories and powers of attorney.
• Assist in completing and/or complete clerical work related to amalgamations and other corporate or securities legal duties in collaboration with the legal team and external service providers in all U.S. and Canadian jurisdictions.
• Assist in preparing director and shareholder meeting resolutions and materials.
• Conduct relevant legal research and other related duties as required by corporate legal team members.
• Perform project management duties as needed to perform the relevant tasks for this position as well as when needed on an ad hoc basis.
• Complete clerical, administrative, and other tasks as needed, including spreadsheets, PowerPoint presentations, docketing, and scheduling.

Qualifications:

• 3-5 years’ experience as a Paralegal or Law Clerk in a law firm or corporate environment.
• Post-secondary education in legal administration or related field including a Paralegal Diploma or Law Clerk Designation.
• Background providing support to legal department professionals, demonstrating good judgement and an understanding of, and adherence to, confidentiality practices.
• Exceptional organizational and task prioritization skills, including the ability to prioritize job duties and work in a fast and detail-oriented manner.
• Excellent written and verbal communication skills, including preparing documentation accurately, paying attention to detail.
• Good research skills and demonstrated ability to find relevant and needed legal information.
• Good working knowledge of/or desire to learn related corporate legislative requirements.
• Demonstrated experience with/ or desire to learn Microsoft Office products.
• Exposure to e-billing and/or matter management platforms a plus.
• Insurance, brokerage and/or financial services industry experience a plus.
• Ability to work in a fast-paced, ever changing company.

JOIN OUR TEAM

Do you believe in the power of innovation, collaboration, and transformation? Do you thrive in a supportive and client focused work environment? Are you looking for an opportunity to help build and drive change in a rapidly growing and evolving organization? When you join HUB International, you will be part of a community of learners and doers focused on our Core Values: entrepreneurship, teamwork, integrity, accountability, and service.

AI and Automation Notice: HUB International uses limited AI and automation tools within our recruitment systems to enhance efficiency in the hiring process and in the candidate experience. These tools do not independently make hiring decisions or screen out candidates — all decisions are made through human review.

Department LegalRequired Experience: 2-5 years of relevant experienceRequired Travel: Negligible

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