Company Description:
Xediton is a small specialty pharmaceutical company with a focus on meeting the needs of patients, physicians and partners. We are located in Oakville, Ontario.
Position: Executive Assistant
Industry: Pharmaceutical
Location: Oakville, Ontario
Employment Type: Full-Time
Job Description & Key responsibilities:
The Executive Assistant will support internal management
Specific responsibilities include:
· Provide support to management across a full range of administrative functions including identifying and
taking responsibility for all administrative matters
· Maintain confidentiality of corporate information and discuss only with designated management team
members
· Manage inbound emails and tasks. Handle, screen and redirect incoming executive phone calls.
· Draft and prepare correspondence, emails, reports and create PowerPoint presentations as required
· Compile up- to-date information for management; reports may include sales reporting, etc.
· Arrange appointments and meetings; Oversee boardroom bookings, coordinate calendars and schedule
meetings
· Manage and coordinate domestic and international travel arrangements in accordance with company
policies and prepare expense reports.
· Prepare meeting agendas, compile briefing materials, and track action items and deliverables
· Attend management meetings; Transcribe and distribute meeting minutes.
· Assist management with the ongoing monitoring and analysis of budgets and expenditures and
completes report as required
· Assist with meeting planning; research logistics and set-up for both internal and external events; manage
food orders from outside caterers; process invoices, manage budgets and identify opportunities for
savings
· Provide support with any special or internal projects
· Greet visitors in a professional and courteous manner
· Prepare and organize company activities including social activities
· Complete other tasks as requested.
Skills & Qualification
The successful candidate is a highly motivated, enthusiastic and dynamic team player who is resourceful and dedicated and has competencies in adapting to changing environments.
Competencies:
Salary: Up to $75,000 per annum
If this opportunity is of interest to you and are looking to working in a small company with growth opportunities, we would like to speak with you. While we appreciate the interest of all applicants, only candidates selected for an interview will be contacted. We are committed to providing an inclusive and accessible recruitment process. Accommodations are available upon request for candidates participating in all aspects of the selection process.
Executive Assistant • Oakville, ON, Canada
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