Assistant Replacement – Real Estate

About Us

Cassels Brock & Blackwell LLP is a leading national law firm focused on serving the transaction, advocacy and advisory needs of Canada’s most dynamic business sectors. We have one of the largest business law practices in the country, serving multinational, national and mid-market clients from our offices in Toronto, Vancouver and Calgary.

Our Culture

At Cassels, our mission is to attract, retain and promote individuals of exceptional ability and talent from as broad a range of backgrounds as possible. We offer meaningful career opportunities, invest in professional growth, and foster an inclusive environment. Our Firm’s success is built on the unique skills, perspectives, experiences and values of each individual. We encourage a corporate culture that respects and celebrates the dignity, value and diversity of all.

Role Overview:

Our Toronto office is currently recruiting for an Assistant Replacement – Real Estate to work in our Assistant Replacement group supporting the Real Estate Department. This ever-changing role provides interim coverage for Legal Assistants in all aspects of the department, to ensure continuous and consistent support to the business. The ideal candidate will be an organized and eager professional who takes initiative and ownership of their work, values attention to detail, and has exceptional communication skills.

The successful candidate will be responsible for:

• Preparing legal documents from written and oral instructions and precedents.
• Drafting routine correspondence on behalf of lawyer.
• Applying proofreading and editing skills to documents and correspondence.
• Liaising with clients, lawyers, and colleagues to obtain information and instructions.
• Preparing trust receipts and third-party invoices.
• Completing closing reports.
• Managing calendar and keeping lawyers apprised of ongoing and outstanding matters.
• Assisting in management of lawyer’s practice, i.e., opening files, filing, arranging meetings, arranging travel and/or accommodations.

The successful candidate must have the following education, experience and/or demonstrated skills:

• Legal Administration Diploma or Certificate.
• A minimum of 3 years experience in a legal assistant replacement position, particularly in commercial real estate.
• Proficient in MS Office with advanced computer skills in Outlook, Microsoft Word, Excel, and PowerPoint.
• Working knowledge of Teraview and Closing Folders.
• Strong administrative and organizational skills with high attention to detail.
• Ability to work under pressure and adapt to changing priorities in a fast-paced environment.
• Strong work ethic and ability to exercise initiative and judgment.
• Excellent interpersonal skills and communication skills.
• Ability to work with minimal supervision, as well as part of a collegial and outgoing team.
• Willingness to learn new firm software, embrace innovation and process improvement.

Employment Type: Permanent, Full-Time (4-days per week in office)

Salary Range: $60,000 - $70,000 annually (commensurate with skills and experience)

What we offer:

• Competitive compensation + Extended Health & Dental Care.
• RRSP Matching Program.
• Education/tuition allowance.
• Fitness Reimbursement Program.
• Diversity and Inclusion Centric Culture.
• A Culture of Wellness: Cassels recognizes the importance of wellness and provides a comprehensive program that addresses the mental and physical well-being of our employees by providing resources, services, training and support on an ongoing basis.
• A fully stocked kitchen with healthy snacks, plus coffee, tea, and drinks throughout the year.
• A business casual dress code (client/day specific).
• Employee referral bonus.

Cassels is an equal opportunity employer committed to fostering a workplace where people of all identities and lived experiences feel valued, respected, and supported. We are dedicated to removing barriers and ensuring equitable access to employment. We strongly encourage applications from Indigenous peoples, racialized people, people with disabilities, 2SLGBTQIA+ communities, and individuals with intersectional identities. All qualified candidates are welcome to apply. Accommodations for disabilities, accessibility needs, or cultural practices are available throughout the recruitment process upon request. Please contact our recruiter with any questions or accommodation needs.

We wish to thank all applicants for their interest, however, only candidates selected for interviews will be contacted. We regret that we are unable to respond to individual inquiries about application status, unless required for accommodation purpose.