Project Administrator

WHO WE ARE

Govan Brown is a national construction firm headquartered in Toronto. Our expertise is in commercial interiors and core & shell construction. Since 1994, we’ve demonstrated excellence through our commitment to exceptional service, quality work and innovation. We provide an environment that engages our people, encourages strong work ethics, fosters growth and development, and supports the communities in which we work. Govan Brown is recognized as one of Canada's Best Managed Companies and one of Canada's Top 40 Contractors.

COOL PERKS WE OFFER

• Summer hours: Get a head start on your weekends from Victoria Day through Thanksgiving
• Fun Team and Volunteer Events: Enjoy the opportunity to socialize with team members at events and volunteer activities within the community.
• Service and Referral Rewards: We appreciate our employees’ commitment to our success and growth through various creative rewards, (including a personalized bobblehead for a key milestone!)
• Green Space: Enjoy the fresh air and amazing view from our outdoor space, patio and BBQ facilities. And let’s not forget our beloved bees (affectionately known as The GBees).
• Professional Development & Training: Expand your knowledge through various internal training programs and support of your professional certification goals.
• Health & Dental Benefits: Such as prescription drug coverage, medical services, dental and vision as well as a Health Spending Account of $750 (minimum) to use as you like to top up our benefit programs.
• Our Workplace: On-site gym, games room, weekly fruit deliveries and free on-site parking.
• Family-Friendly Environment: Our culture extends beyond our employees with family friendly events and we furry friends are welcomed at our office.
• Wellness & Life Balance: Through our Employee Assistance Program we offer wellness tools for employees and their families, as well as a minimum of 3 weeks of vacation.
• Investing in your future: We offer a Registered Retirement Savings Plan (RRSP) with up to 5% match and an Employee Share Purchase Program (ESPP).
• Safety: We prioritize safety at GB, with daily safety activities woven into our operations and safety programming throughout the year. We also offer a $400 Boot Allowance every two years to ensure employees have access to CSA approved safety boots.

OUR OPPORTUNITY

The Govan Brown commercial interiors team is seeking a driven and detail-oriented Project Administrator to play a key role in supporting construction projects at every stage, from start-up through to closeout. A core part of this role includes managing project documentation end-to-end, ensuring accuracy, compliance, and consistency across all phases. This is an exciting opportunity to apply your formal construction education in a dynamic, real-world environment.

Responsibilities include but are not limited to:

• Performing a range of administrative services through all phases of our projects, from start-up through construction and close-out.
• Playing a key role in the tender process.
• Ensuring construction project files and documents are prepared, shared, and logged with a high level of accuracy and within required timeframes.
• Assembling and preparing documents of a complex nature i.e., RFQs, subcontractor purchase orders and contracts, drawing packages.
• Liaising and following up with designers and sub-contractors to obtain required information, such as change orders, estimates and close-out documentation.
• Setting up and maintaining accurate project information and data in our computerized project management system (CMiC).
• Providing regular project status updates to the Project Managers and Project Manager Assistants.
• Obtaining and assembling project close-out documentation, including as-built drawings, manuals, warranties, building permit etc.
• Providing top notch service to clients, suppliers, and other stakeholders by responding professionally and with a sense of urgency.

WHAT YOU BRING

• Post-secondary education in Construction Management, Engineering, or a related discipline, or equivalent industry experience
• 1–3 years of experience in a construction project management role (co-op experience considered an asset)
• Strong understanding of construction processes, terminology, and project lifecycle
• Excellent organizational, problem-solving and time management skills, with the ability to manage multiple priorities, changing project needs and deadlines
• Demonstrated ability to work collaboratively in a team environment
• High attention to detail, particularly in managing project documentation
• Strong written and verbal communication skills, with the ability to liaise effectively with project teams, subcontractors, and clients
• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with construction management software (e.g., Procore, Bluebeam, MS Project) is an asset
• Ability to read and interpret construction drawings, specifications, and contract documents is an asset
• Knowledge of document control processes, including RFIs, submittals, and change orders, is an asset

YOUR ESTIMATED SALARY

• This role offers an annual salary between $60,000 – $65,000, with final compensation thoughtfully tailored in the offer stage.

YOUR WORKING CONDITIONS AND ENVIRONMENT

• Office location is 108 Vine Avenue, Toronto. This is not a hybrid or remote role.
• Exposure to construction work site environment in all seasons.
• In-office. This is not a hybrid or remote role.

Govan Brown is an equal opportunity employer and we would like to thank all applicants for their interest. Please note that we will only be contacting the candidates under consideration.