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Blakes
Assistant to the Chief People OfficerBlakes • Toronto, ON, Canada
Assistant to the Chief People Officer

Assistant to the Chief People Officer

Blakes • Toronto, ON, Canada
30+ days ago
Salary
CA$65,000.00 yearly
Job type
  • Full-time
Job description

Overview

Blake, Cassels & Graydon LLP (Blakes), one of Canada’s largest and most successful law firms, has an opening for an Assistant to the Chief People Officer to join our Toronto office. The Assistant to the Chief People Officer (CPO) provides proactive administrative support to the CPO and the broader HR team through effective coordination, organization, and execution of administrative processes. The successful candidate will be a trusted resource who exercises sound judgment, maintains a high level of confidentiality, and delivers exceptional service while managing multiple priorities in a fast‑paced professional environment.

Key Responsibilities

  • Providing comprehensive administrative support to the CPO, including calendar management, meeting coordination, and travel arrangements.
  • Delivering administrative and coordination support to the broader HR team, including scheduling, day‑to‑day operational and departmental needs, engagement initiatives and internal communications.
  • Managing communications, including drafting and editing correspondence, presentations and reports, as well as inbox triage and response prioritization.
  • Supporting data compilation and the development of reports and dashboards to enable informed decision‑making.
  • Coordinating internal and external meetings, including preparation of agendas, materials, and follow‑ups.
  • Supporting the planning and execution of HR initiatives, meetings, as well as both internal and external events (e.g., leadership meetings, town halls, offsites).
  • Tracking key deliverables, deadlines, and action items on behalf of the CPO and maintaining organized filing systems for confidential documents.
  • Preparing and submitting expense reports and reconciling expenses and invoices while maintaining accurate records.
  • Handling confidential information with discretion, while serving as a professional point of contact and fostering strong relationships across the Firm.

Education & Experience

Post‑secondary education in business administration, human resources or a related field is preferred. A minimum of two years of experience providing administrative support to senior leadership, ideally within a professional services or legal environment. Applications from new graduates will also be considered. Experience supporting Human Resources or People & Culture functions is considered an asset. Demonstrated experience managing complex calendars, coordinating meetings and supporting multiple priorities in a fast‑paced environment. Experience preparing professional correspondence, presentations and reports.

Skills & Abilities

  • Exceptional organizational and time‑management skills, with the ability to prioritize effectively and manage competing demands.
  • Strong attention to detail and commitment to accuracy.
  • Advanced proficiency in Microsoft Office Suite, particularly Outlook, Word, PowerPoint and Excel.
  • Excellent written and verbal communication skills, with a high degree of professionalism and sound judgment when handling confidential information.
  • Highly adaptable, proactive and resourceful, thriving both independently and as part of a team in a fast‑paced environment.

Compensation

The anticipated annual salary for the Assistant to the Chief People Officer is $65,000 – $85,000. Salary levels will be determined commensurate with internal and market equity and experience.

Equal Employment Opportunity

Blakes welcomes applications from all qualified applicants. The Firm is committed to maintaining an inclusive work environment composed of people with diverse perspectives, backgrounds, identities and cultures. The Firm provides accommodation for applicants with disabilities and, in respect of other protected grounds, during the recruitment process in accordance with applicable laws. Please contact us to request accommodation.

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Assistant to the Chief People Officer • Toronto, ON, Canada

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