Executive Assistant, Country President Canada

Job Description Summary

As Executive Assistant to the Country President you will play a critical role in enabling effective leadership decision-making and operational excellence across Novartis Canada.

You will act as a strategic partner managing complex priorities facilitating leadership team effectiveness and ensuring seamless coordination across internal and external stakeholders. This position requires exceptional organizational skills discretion and the ability to operate in a fast-paced highly dynamic environment.

Job Description

#LI-Hybrid

Location: Toronto Ontario

This role is based in Toronto Canada. Novartis is unable to offer relocation support for this role: please only apply if this location is accessible for you.

This job posting is for an existing position.

Key responsibilities:

• Manage and optimize the Country Presidents complex calendar ensuring alignment with business priorities governance and key stakeholder engagements.

• Proactively anticipate conflicts prioritize requests and provide solutions to maximize leadership effectiveness.

• Act as a central coordination point for the Country Presidents office ensuring follow-up on key actions deliverables and decisions.

• Plan and support Canada Leadership Team meetings business reviews and strategic sessions including event planning agendas materials and follow-ups.

• Facilitate communication flow between the Country President leadership team global stakeholders and internal partners.

• Coordinate executive visits internal events and stakeholder engagements with high attention to detail and professionalism.

• Manage confidential information with utmost discretion and integrity.

• Support project tracking reporting and preparation of presentations dashboards and executive communications.

• Manage domestic and international travel arrangements itineraries and logistics end-to-end.

• Handle expense reporting reconciliation and compliance with internal policies.

Essential Requirements:

• Experience in executive administration business operations or senior administrative support.

• Proven experience supporting senior executives in complex matrixed or multinational environments.

• Advanced calendar management meeting coordination travel planning and expense management experience.

• Strong organizational skills with ability to manage multiple priorities and stakeholders simultaneously.

• High level of attention to detail accuracy and quality.

• Strong judgment discretion and ability to handle confidential information

• Excellent written and verbal communication skills.

• Proactive mindset with ability to anticipate needs and solve problems independently.

• AI-savvy mindset with ability to leverage digital tools to enhance efficiency.

Desirable Requirements:

• Experience in pharmaceutical healthcare or highly regulated environments.

• Strong exposure to senior leadership team operations and governance processes.

Rewards

At Novartis were committed to reimagining medicine together - and rewarding the people who make it happen.

Expected Remuneration Range for role:
CAD 71487 - 99240

The base salary offered is determined based on gender-neutral objectives such as relevant skills competencies and experience in accordance with the Novartis pay setting policy and will be reviewed periodically.

The rewards of being part of our team go far beyond base pay and incentives. We also offer a variety of competitive benefits in kind to help you thrive personally and professionally such as insurance plans retirement plans wellbeing resources and global recognition addition we provide flexible and hybrid working options where possible and minimum 14 weeks paid parental leave.

Pay equity is a fundamental principle of our employment policy and reflects our commitment to creating a diverse equitable and inclusive environment that treats all employees with dignity and respect.

Read our brochure to learn more about our global total rewards offering:
Novartis Life Handbook

Note: Benefits and compensation may vary by country and are subject to local legal requirements. A full overview of your compensation package will be communicated during the application process.

About Novartis Canada

At Novartis Canada we are determined to be a valued partner and advocate with a deep understanding of patient needs along the entire care journey from drug development to diagnosis to access and beyond. Part of the way we achieve this is by leveraging data technology and partnerships.

Our Research & Development focuses on four core therapeutic areas: Cardiovascular Renal & Metabolic Immunology Neuroscience and Oncology. We also develop and deliver treatments through established brands that are helping millions of patients across Canada.

Commitment to Diversity and Inclusion

Novartis is committed to building an outstanding inclusive work environment and diverse teams representative of the patients and communities we serve.

Skills Desired

Required Experience:

IC

Employment Type : Full-Time
Experience: years
Vacancy: 1