Executive Assistant - Etobicoke

Are you highly organized, self-driven, and comfortable being the right hand to a busy business owner?

We are currently supporting a growing multi-entity service and commercial operations company. We are looking for a reliable, sharp, and highly organized Executive Assistant to support the owner across multiple business lines. In this role, you will be the anchor that keeps day-to-day operations, email management, documentation, and financial follow-ups on track.

This is an ideal opportunity for a self-driven professional who thrives without micromanagement. The environment is informal, practical, and fast-paced—perfect for someone adaptable and resilient who prefers a down-to-earth shop/office setting over a rigid corporate workplace.

Advantages
- Competitive salary range based on experience
- Opportunity for salary growth based on performance
- Medical and dental benefits after probationary period
- Hybrid work model, with remote flexibility during slower seasons
- Direct exposure to business operations across multiple companies
- Opportunity to become a trusted right hand to the business owner
- Relaxed, informal work environment
- Parking available

Responsibilities
- Manage and monitor multiple email inboxes daily, ensuring nothing falls through the cracks
- Respond to emails professionally and escalate items when needed
- Support the owner with calendar management, scheduling, reminders, and follow-ups
- Help organize priorities across multiple businesses
- Prepare, track, and organize documentation, including insurance documents, receipts, bills, supplier information, and job-related records
- Support invoicing, AR follow-up, and payment coordination to help keep cash flow moving
- Coordinate with the accounting firm to ensure documents and records are organized and up to date
- Assist with basic administrative and data entry tasks
- Coordinate with the business partner and operations team as needed for documentation and follow-ups
- Provide light personal assistant support, such as reservations, transportation bookings, event logistics, and personal scheduling support

Qualifications
- Previous experience as an Executive Assistant, Personal Assistant, Office Administrator, Administrative Assistant, or similar role
- Strong organizational and time management skills
- Ability to work independently with minimal supervision
- Comfortable managing multiple priorities across different businesses
- Strong written communication skills and professional email etiquette
- Experience with invoicing, AR follow-up, receipts, bills, or basic accounting support is an asset
- Experience in construction, trades, landscaping, property services, or a similar environment is an asset
- Comfortable working in an informal shop or home office environment
- Tech-savvy and able to learn new systems quickly
- Experience with email management and calendar management
- Must be reliable, proactive, detail-oriented, and accountable

The successful candidate will be someone who is extremely organized, self-motivated, and able to create structure without being micromanaged. This person should be comfortable working independently, managing competing priorities, and supporting a business owner who is overseeing several companies.

This role is best suited for someone who is practical, calm under pressure, and able to keep things moving in a busy, entrepreneurial environment.

Summary
If you are an experienced Executive Assistant, Administrative Assistant, or Office Administrator who enjoys being the person who keeps everything organized behind the scenes, we would love to hear from you.
This is a great opportunity for someone who wants a long-term role where they can build trust, take ownership, and make a real impact across multiple growing businesses.

Apply today to be considered.



Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.