Administrative Assistant, Sales

Position Type:

Permanent

If youre looking for a fulfilling career that can make a real difference in your life and the lives of others youve come to the right place.

As a national health solutions partner we put people first in everything we do and that begins with our team of 8000 professionals who bring a cross-section of diverse life experiences and career expertise to Medavie. By collaborating and innovating together our employees are creating industry-leading solutions in insurance primary care and emergency medical services that impact millions of lives in Canada each year.

Our mission is to improve the wellbeing of Canadians so that every life can be lived to the fullest and its reflected in our award-winning culture. We celebrate individuality and value the diverse perspectives and skills our employees contribute. We go beyond providing competitive pay and comprehensive benefits to offer opportunities for personal and professional growth flexible work options meaningful experiences and supportive leadership. Medavie is where employees can be their best selves feel they belong and achieve their full potential. Be part of it by applying for a position with us today.

The Administrative Assistant provides confidential high-quality administrative and coordination support to the Vice President Business Development and the Regional Vice President Business Development Ontario. The role is responsible for managing complex calendars schedules meeting logistics and selected key events while ensuring efficient day-to-day operations and professional coordination with internal stakeholders external clients and consultants.

What Youll Do:

• Provide dedicated administrative support to the Vice President Business Development Regional Vice President Business Development and others as required.
• Manage complex calendars competing priorities scheduling changes and day-to-day coordination to ensure leaders are prepared and aligned.
• Coordinate meetings end-to-end including booking internal and external participants securing rooms or virtual links preparing agendas and materials and tracking follow-ups as required.
• Liaise professionally with external clients and consultants to schedule meetings and maintain a positive responsive experience.
• Support the planning and execution of selected key events leadership meetings offsites and stakeholder sessions including logistics materials invitations and coordination.
• Handle confidential and sensitive information with discretion and sound judgment while maintaining organized records and efficient administrative processes.

What You Bring:

• Post-secondary diploma or degree and/or relevant working experience in administration or communication 5 years of relevant work experience.
• Relevant experience in an administrative support role including calendar management meeting coordination and handling confidential information.
• Experience as an Executive Assistant or supporting senior leaders in a fast-paced environment is an asset.
• Strong organizational and time-management skills with the ability to manage multiple priorities and changing deadlines.
• Excellent verbal and written communication skills with professionalism when dealing with internal leaders external clients and consultants.
• Demonstrated discretion and sound judgment in managing confidential and sensitive information.
• Strong attention to detail and ability to prepare accurate meeting materials schedules and correspondence.
• Ability to work independently anticipate needs and contribute to smooth executive operations and event coordination.
• Strong technical proficiency with Microsoft Office tools and virtual meeting platforms.

Whats in It for You

• A purpose-driven organization dedicated to improving the well-being of Canadians.
• A comprehensive benefits plan including health and dental coverage that is 100% employer paid from day one plus wellness benefits health resources and fitness center discounts.
• A flexible work environment that supports worklife balance and empowers employees to thrive.
• Robust professional development opportunities including leadership programs ongoing learning and career growth pathways.
• A collaborative and inclusive culture where your expertise is valued your voice matters and your contributions help shape our product strategy.
• The opportunity to lead a dedicated team that directly contributes to the quality of service delivered to members and clients.
  

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This posting is for an existing vacancy within our organization / Ce poste est actuellement vacant au sein de notre organisation.

Pay Range:

46292 - 52078 CAD

The Base Pay range may vary depending on the successful candidate or other relevant job-related factors such as knowledge skills qualifications experience and education/ addition to Base Pay eligible Medavie employees may participate in various performance-based incentive programs. Payments under these programs are discretionary and subject to both individual and organizational results.

We believe our employees should reflect the communities we serve and welcome applications from candidates of all backgrounds. To provide the best experience possible we will support you with accommodations or adjustments at any stage of the recruitment process. Simply inform our Recruitment team of your needs. We are committed to making sure recruitment retention advancement and compensation are fair and accessible while following all relevant human rights and privacy laws. We appreciate everyone who has shown interest in this position. Only those selected for an interview will be contacted.

Our recruitment process may involve automated tools including AI to assist in screening applications.

If you experience any technical issues throughout the application process please email: .

Required Experience:

Junior IC

Employment Type : Full-Time
Experience: years
Vacancy: 1