Co-op, Proposals Coordinator

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is and building what matters for future generations to thrive! We lead some of the most impactful infrastructure of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our are at the heart of everything we do. So, we invest in our people, just like they invest in us!

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What is the Opportunity

Safer. Faster. Smarter. This is how Aecon Utilities is committed to delivering projects. Aecon Utilities is a leading North American utility infrastructure provider with a strong track record delivering safe, reliable and innovative solutions across electrical, telecommunications, pipeline distribution and renewable energy markets. With operations across North America, Aecon Utilities supports critical utility infrastructure that powers and keeps communities connected. Guided by our core value of Safety Always, we partner with clients to build the infrastructure that powers the future.

Under the supervision of a Proposal Supervisor or Proposal Lead, the Proposal Co-op supports the proposal team in the coordination and development of RFx (Request for Proposal, Request for Quotation, etc.) submissions.

This role is designed for a college or university student looking to gain hands-on experience in proposal coordination, business development, and construction/utility services. The co-op will assist with administrative, formatting, and coordination tasks while learning proposal fundamentals, tools, and processes in a fast-paced team environment.

Co-op opportunities vary in length, this opportunity currently has openings for an 8 month work term starting in September 2026.

What You'll Do Here:

• Support the proposal team on active RFx submissions by assisting with coordination, document preparation, and administrative tasks.
• Review RFx documents to help identify basic submission requirements, forms, and deadlines (with guidance).
• Assist in maintaining proposal schedules, trackers, and document libraries.
• Prepare and format proposal documents using templates, branding standards, and style guides.
• Support document control and version management in SharePoint and internal systems.
• Assist in assembling proposal submissions, including compiling content, formatting, and packaging deliverables.
• Take notes during proposal meetings (kickoffs, reviews) and help track action items.
• Conduct basic quality checks for formatting consistency and completeness.
• Support updates to content libraries, including resumes, project profiles, and past submissions.
• Participate in team meetings, training sessions, and continuous improvement activities.
• Performs other duties and responsibilities as required.
  

What You Bring to the Team:

• Currently enrolled in a college or university program in Communications, Marketing, Business, Engineering, or a related field.
• Strong attention to detail and willingness to work within structured processes.
• Strong written and verbal communication skills.
• Basic proficiency in Microsoft Office (Word, PowerPoint, Excel).
• Comfortable working in a team environment and collaborating with multiple stakeholders.
• Strong organizational skills and ability to manage multiple tasks with guidance.
• Interest in learning proposal development, business development, or the utilities/construction industry.

What You'll Gain:

• Exposure to the full proposal lifecycle (bid/no-bid through submission).
• Hands-on experience working with real client submissions and deadlines.
• Training on proposal tools, systems, and templates used in a large organization.
• Understanding of how estimating, operations, and business development teams collaborate.
• Opportunity to build foundational skills for a career in proposals, coordination, or business development.

Reason for Vacancy: New

The expected pay range for this role is $20 - $25 per hour

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.