Field Project Administrator

Job Description

AECOM is actively seeking a detail-oriented and organized Project Administrator to join our team. The ideal candidate will be responsible for managing document control, coordinating field and equipment logistics, and supporting project management activities to ensure smooth and efficient project execution.

The right candidate can work locally from one of the Ontario offices; plus AECOM can provide hybrid work options to give the flexibility you need to do your best work. This is a regular, full-time position.

So why join us? You’ll have the opportunity to work on various multi-disciplinary and high-profile environmental projects. Once part of Team AECOM you have access to training resources, project management tools, electronic software, and focused technical practice groups that put you in the driver’s seat of your own career!

AECOM has multiple and varied project opportunities and is seeking strong candidates to join our talented team; if you’re ready for the challenge of working in a fast-paced, multi-disciplinary environment, this is the career opportunity for you!

The role at AECOM will be a combination of project management and technical work delivery, though the work can/may vary based on the applicant’s experience and career aspirations.

This position is ideally suited to a junior to intermediate administrator or project coordinator with aspirations to develop their project management strengths. This position will primarily support acting project managers as a project coordinator on large archaeological/environmental projects.

Responsibilities may include:

· Logistics Coordination:

• Plan and manage logistics for project-related activities, including fieldwork, meetings, site visits, and events.

• Coordinate the shipment and delivery of project materials and equipment.

• Ensure timely and efficient logistics support for project teams.

• Manage health and safety tracking, field equipment tracking,

· Document Control:

• Maintain and organize project documentation, ensuring all documents are up-to-date and accessible.

• Ensure compliance with document control standards and procedures.

• Track and manage document revisions and approvals.

· Travel Coordination:

• Arrange travel accommodations for project team members, including flights, hotels, and transportation as required.

• Manage travel itineraries and ensure all travel arrangements are cost-effective and within budget.

• Coordinate travel schedules and resolve any travel-related issues.

· Project Support:

• Assist project managers in tracking project progress and milestones.

• Prepare and distribute project reports and updates.

• Coordinate project meetings and prepare meeting agendas and minutes.

• Flexibility to adapt to changing project requirements and priorities.

Qualifications

Minimum requirements:

• High school diploma or equivalent
• Strong organizational and time management skills with the ability to manage multiple priorities
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office applications (Word, Excel, Outlook)
• Ability to work independently and as part of a multidisciplinary team
• Strong attention to detail

Preferred qualifications:

• Diploma or certificate in Administration, Project Management, or related discipline
• Prior experience in project coordination, project administration, or a similar role
• Strong organizational and time management skills
• Excellent verbal and written communication skills
• Proficiency with document control systems
• Strong working knowledge of Microsoft Office applications (Word, Excel, etc.)
• Ability to work independently as well as collaboratively within a team
• Strong attention to detail and problem-solving skills
• Knowledge of archaeology or cultural heritage is considered an asset, but is not required

Additional Information

• Company paid relocation is not available for this position.
• Sponsorship for Canadian employment authorization is not available for this position.

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. Artificial intelligence will be used to support the screening, assessment, and selection of applicants for this role. Final hiring decisions are made by the hiring team.