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New College Program AdministratorUniversity of Toronto • Toronto, ON, CA
New College Program Administrator

New College Program Administrator

University of Toronto • Toronto, ON, CA
4 days ago
Salary
CA$12.00 hourly
Job type
  • Full-time
Job description

Date Posted: 05/08/2026
Req ID: 48018
Faculty/Division: New College
Department: New College
Campus: St. George (Downtown Toronto)
Position Number: 00010673
Existing Vacancy: Yes

Description:

  • Providing detailed information on program and/or course eligibility requirements, procedures, policies and deadlines
  • Reviewing and approving changes to program requirements for exceptional cases
  • Coordinating the recruitment of teaching assistants, course instructors, sessional lecturers and/or stipend instructors.
  • Developing and maintaining procedures for administration of examinations
  • Preparing and disseminating course timetables
  • Determining logistical details required for the execution of admissions processes
  • Collating and organizing data for various reports; Coordinating meeting schedules, agendas, materials, action and follow-up items
  • Analyzing potential placement opportunities to determine suitability with student academic learning objectives

Essential Qualifications:

  • Bachelor’s degree in a relevant discipline, or an acceptable equivalent combination of education and experience.
  • Minimum four (4) years of relevant academic counselling and student service program administration in a university setting, preferably in the Faculty of Arts and Science.
  • Experience with coordinating course timetables by determining program needs and space limitations through liaising with instructors, internal stakeholders and system administrators.
  • Experience administering requirements of Collective Agreements, in particular CUPE 3902, Unit 1 and Unit 3.
  • Experience interpreting, applying and advising on relevant University rules, guidelines, and procedures.
  • Experience and sound knowledge of best practices in advising and student services.
  • Experience working with and advising international students and students from diverse backgrounds.
  • Experience working in a high volume environment with multiple and competing deadlines.
  • Advanced skills with Microsoft Office (e.g. Word, Excel, PowerPoint, Outlook).
  • Advanced skills with ROSI/ACORN, Degree Explorer, or other similar enterprise database solutions/CRM systems.
  • Excellent oral and written communication, presentation, and interpersonal skills.
  • Demonstrated time-management skills with the ability to effectively prioritize, multi-task and organize work, and meet tight deadlines while able to pay attention to detail.
  • Demonstrated skills and ability to provide effective guidance and advice to students in a responsive, empathetic, thoughtful, and discreet manner.
  • Knowledge and understanding of equity, diversity, and inclusion.


Assets (Non-essential):

  • Experience working with Faculty of Arts and Science curriculum offerings and regulations.
  • Knowledge of the University of Toronto College System.


To be successful in this role you will be:

  • Honest
  • Perceptive
  • Possess a positive attitude
  • Resourceful

Closing Date: 05/20/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 12 -- $81,312. with an annual step progression to a maximum of $103,986. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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New College Program Administrator • Toronto, ON, CA

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