Program Coordinator, Quality & Safety

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

Job Description

Union: Non-union
Number of vacancies: 1
New or Replacement Position: New
Site: Toronto General Hospital
Department: Quality & Safety
Reports to: Vice President, Quality & Safety
Salary Range: $63,549 - $95,336 per annum
Hours: hours per week
Status: Permanent Full-Time
Closing Date: May 21, 2026

Position Summary

The Program Coordinator is an integral member of the UHN Quality & Safety portfolio, providing comprehensive administrative, financial, and project support to ensure the effective operation of programs and initiatives. The role is responsible for coordinating complex internal, executive, and board-level meetings, reviews, and educational events; preparing detailed documentation, reports, and materials; and managing calendars and follow-up actions for senior leaders. The Coordinator supports accreditation, educational and other strategic projects through project planning, implementation support, risk tracking, and issue escalation as required. This position also plays a key role in gathering, collating, and preparing program reports for internal leadership and external stakeholders.

Duties

• Plan, coordinate, and support portfolio meetings, reviews, and large interprofessional events, including complex scheduling, logistics, materials preparation, and follow‑up.
• Prepare, document, and disseminate meeting agendas, minutes (including executive-level content), reports, and action-item tracking.
• Manage calendars while balancing multiple competing priorities across programs and projects.
• Develop detailed project plans and provide end‑to‑end administrative, logistics and implementation support for assigned portfolio initiatives.
• Monitor project progress, identify risks or barriers, propose mitigation strategies, and escalate issues as required.
• Process accounts payable/receivable, manage billing activities, and respond to financial correspondence on behalf of the portfolio.

Qualifications

• Completion of a Bachelor’s Degree in an appropriate healthcare or business discipline, or recognized equivalent
• At least 5 years related office administration experience
• Project Management experience
• Considerable experience with Microsoft Office Suite
• Ability to produce high quality work in accordance with Hospital standards
• Ability to effectively handle confidential matters and materials
• Excellent organization, time management, interpersonal, and customer service skills
• Experience in a healthcare environment considered an asset

Additional Information

Why join UHN?
In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP )
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.