Base Material Coordinator

Founded in 2000 by three former Royal Canadian Air Force (RCAF) CF-18 fighter pilots who identified an opportunity to improve military readiness training, Top Aces has since established itself as the world leader in contracted adversary air (ADAIR) services and joint terminal attack controller (JTAC) training.

We pride ourselves on our unblemished safety record, having flown an industry leading 130,000+ hours of operational training without accident in support of customers worldwide, including Canada, the U.S., Germany, and multiple other NATO allies and international partner nations.

Our vision is to be the most trusted provider of innovative defense training solutions, continuously elevating standards in an industry where "Experience Matters." This commitment to innovation and technology ensures we remain adaptable, training allied militaries to succeed against evolving threats.

Top Aces’ dynamic team contributes to delivering on our purpose of training the next generation of combat leaders by living our values of Service, Integrity, Excellence, and Together every day!

Join our team!

Essential Duties and Responsibilities:

The Base Material Coordinator (BMC) will report to the Director Inventory but will also adhere to functional and compliance direction from the Base lead. Primary responsibilities include:

• Be knowledgeable of and adhere to TA policies and procedures;
• Have detailed knowledge of TA Supply Chain policies and processes;
• Manage local stores inventory and any satellite warehousing - Parts count and locations;
• Manage local and/or satellite Quarantine inventory - count and locations;
• Maintain valid Dangerous and Controlled goods certifications;
• Establish and maintain current inventory of hazardous material / explosives;
• Maintain a valid fork-lift operator permit;
• Oversee local RFP, PO and RO transactions in TA IT systems;
• If required, create Request for Quotes (RFQs) to obtain price and availability;
• Coordinate required purchasing actions with TA Logistics. Conduct local consumables purchasing;
• Monitor estimated delivery dates and proactively deal with Suppliers to ensure timely deliveries;
• Communicate with local employees and TA Logistics to manage and mitigate impact of overdue orders;
• Receive merchandise from different sources;
• Conduct in-coming inspection, then store appropriately and populate the inventory system accordingly;
• Collaborate with TA Log staff and suppliers to ensure vendor quality assurance;
• Prepare items for shipping (packing), respect special packaging instruction if required;
• Adhere to DG and CG shipping requirements. Be prepared to support routine cross border shipments;
• Support TA safety programs and Quality Management System;
• Provide ISC support to deployed operations, under supervision of deployed Maintenance Lead;
• Prepare part kits for maintenance personnel;
• Attend training courses to ensure continued qualifications;
• Assist in the on-the job training and instruction of personnel as required; and
• Perform other related duties as assigned by supervisor.

Secondary Duties and Responsibilities:

• As detailed by your Base Manager/Lead, Maintenance and approved by DOM

Education and/or Work Experience Requirements:

• Previous experience with shipping/receiving and/or inventory/stores management;
• Previous military or commercial aviation logistics experience a significant asset;
• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers in English. Frech a significant asset;
• Excellent computer proficiency (MS Office – Word, Excel and Outlook). Experience with ERP Systems and/or SharePoint an asset;
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service;
• Team player, but able to work independently with minimal supervision to carry out tasks within parameters of instructions given, prescribed routines, and standard accepted practices;
• High level of professionalism continuously shows courtesy and respect for team members.
• Ability to perform all work in support of our Corporate Values of Excellence, Service, Integrity … Together.

Physical Requirements:

• Must be able to lift and carry up to 50 lbs
• Must be able to talk, listen and speak clearly on telephone

Working Conditions:

• Shift working (day, night and weekend);
• Work outside in extreme weather;
• Travel is required for the position; and
• International travel may also be required.

Supervisory, Training and Advisory Responsibilities:

• OH&S (Occupational Health and Safety) program training
• AMS (Aircraft maintenance system) training
• Handling, Storage and Shipping of dangerous goods training
• MSDS training

Occupational Health and Safety:

You will have the following responsibilities in order to comply with the company's Occupational Health and Safety program:

• Working in compliance with Occupational Health and Safety acts and regulations
• Following safe work practices and procedures and using safeguards and personal protective equipment
• Reporting hazards (such as unsafe situations and activities) to their supervisor immediately.

Security Clearance Requirements/ CGP / ITAR:

Position requires Level II clearance with the Canadian Government and the ability to gain access to the Canadian Controlled Goods Program

#LI-LS1#LI-Onsite