Operations Coordinator (4DY Initiative)

The Institute for Work & Health is an independent, not-for-profit research organization. Our mission is to conduct and mobilize research that supports policymakers, employers and workers in creating healthy, safe and inclusive work environments. The Institute provides practical and relevant findings and evidence-based products on the inter-relationships between work and health from worker, workplace and systems perspectives.

The Institute is currently seeking a qualified person to fill the new position of Operations Coordinator – 4DY Initiative. This role is currently a one year contract.

Position Summary

Reporting to the National Manager of the 4DY Initiative, the Operations Coordinator is responsible for supporting the operational, financial, and administrative functions. This role helps ensure the efficient coordination of the National Office by supporting project timelines, operational planning, financial administration, reporting requirements, and internal team coordination.

The Operations Coordinator plays a central role in maintaining the initiative’s operational infrastructure, supporting research administration activities, coordinating internal meetings, and assisting with budget tracking and financial processes. The position requires strong attention to detail, excellent organizational and time-management skills, and the ability to manage multiple priorities in a collaborative environment.

Duties & Responsibilities

Operational Coordination

· Provide day-to-day operational and administrative support to the National Manager and National Office.

· Assist in coordinating project timelines, milestones, and annual activity cycles across the 4DY Initiative.

· Maintain operational documentation and tracking tools to support project planning and delivery.

Financial Administration

· Support the management and monitoring of 4DY Initiative budgets.

· Assist with bookkeeping processes, accounts payable, and expense tracking.

· Maintain financial documentation and assist with reconciliation and reporting processes.

Meeting and Team Coordination

· Coordinate internal meetings and operational working groups.

· Prepare meeting materials including agendas, calendar invitations, and virtual meeting links.

· Record meeting notes, track action items, and support follow-up activities.

Reporting and Compliance

· Assist with the preparation and coordination of reports for funders and stakeholders.

· Support the collection and organization of information required for reporting and evaluation activities.

· Maintain records and documentation related to the 4DY Initiative deliverables.

Event and Logistics Coordination

· Provide logistical support for internal meetings and planning sessions.

· Coordinate administrative arrangements to support team participation in external events such as conferences, workshops, and webinars.

Other Duties

· Perform additional operational and administrative tasks as required to support the goals of the 4DY Initiative.

Education & Experience

· Bachelor’s degree in a relevant discipline or a minimum of 2 years of work experience in a similar position. A Master’s degree preferred.

· Experience coordinating complex projects, conferences, programs, or multi-stakeholder initiatives.

· Strong organizational skills and ability to manage multiple priorities simultaneously.

· Experience coordinating meetings (in person & online), including agenda preparation, scheduling, meeting logistics, documentation, and follow-up.

· Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).

· Experience using digital collaboration (Dropbox) and meeting platforms such as Zoom or Microsoft Teams.

· Experience with financial administration, bookkeeping, or accounts payable processes.

· Experience working in a research or academic environment.

· Experience supporting initiatives serving persons with disabilities.

· Knowledge of disability studies, accessibility standards, or work and disability policy.

· Proficiency in French (written/spoken) is an asset.

Compensation package

Starting salary will depend on qualifications and experience and will be in the range of $58,000.00 to $68,000.00, plus group benefits, pension eligibility, and four weeks' annual vacation. Suitability for the position will be assessed at three months.

Application details

· Applicants must be able to work a minimum of 2 days per week at the IWH Office in Toronto.

· Applicants must be legally entitled to work on full-time basis for any employer in Canada.

If you are interested in this position, please submit an application that must include a cover letter and resumé in a single MS Word or PDF file and forward to:

Derek Wills

Director, Human Resources & Corporate Services

400 University Avenue, Suite 1800

Toronto, Ontario M5G 1S5

Email: careers@iwh.on.ca

Applications will be accepted until May 15, 2026 at 5:00 p.m. (EST) or until the position is filled. IWH does not use AI to screen applications.

IWH is committed to creating an inclusive workplace that values and promotes diversity. IWH encourages applications from racialized persons/persons of colour, Indigenous people, women, LGBTQ2S+ persons, persons with disabilities, and others who may contribute to the further diversification of ideas.

Job applicants requiring accommodation to participate in the hiring process should contact Derek Wills at dwills@iwh.on.ca or (416) 927-2027, ext. 2115 to discuss their needs.

We thank all applicants, but only those considered for the position will be contacted.

About IWH

IWH, guided by a Board of Directors and an international Scientific Advisory Committee, conducts research that examines primary prevention and interventions in the workplace; effective and efficient rehabilitation and safe, timely return to work for people with work-related injury and illness; labour market experiences and their health consequences; and disability compensation systems and their behavioural consequences. IWH supports an active knowledge transfer and exchange program, which implements interactive strategies to transfer research findings to key decision-makers. IWH also trains and mentors the next generation of work and health researchers.

IWH is committed to excellent working conditions, a cooperative team environment for its employees, and transparent, diverse and fair recruiting practices of staff and trainees.

IWH operates with the support of the Government of Ontario.