Business Administration Analyst

As Canada’s go-to forum for conversations that matter, the Empire Club of Canada’s mission is to facilitate meaningful connections and productive dialogue on diverse topics that impact Canadians and the world.

For over 121 years, the Empire Club has stood at the crossroads of history and ideas, shaping conversations that matter. With growing momentum each year, the Empire Club brings together curious minds and bold voices through 40 thought leadership events —powerful catalysts that spark dialogue, connection, and change. Since its inception, the Empire Club has hosted over 4,000 prominent Canadian and international leaders, including Winston Churchill, Ronald Reagan, the Dalai Lama, Indira Gandhi, Dr. Haley Wickenheiser, Premier Doug Ford, Prime Minister Trudeau, Mayor Olivia Chow, and more.

The Empire Club is looking for a dynamic event professional to join the team! If you are someone with a strong passion for events, current affairs, and fueled by intellectual curiosity, this is your chance to be at the heart of conversations that shape our nation.

Summary of Role: Business Administration Analyst

The Business Administration and Analyst role provides administrative, analytical, and coordination support to business operations, senior staff, and governance bodies. The role assists with data collection and reporting, supports process improvement initiatives, and provides governance administration for committees and the board of directors. This position works closely with senior leaders and cross-functional teams to ensure efficient operations, accurate reporting, and effective governance practices.

Role Responsibilities:

Business Administration & Operational Support

• Provide administrative and operational support to day-to-day business activities
• Assist senior staff with scheduling, coordination, documentation, and follow-ups
• Prepare reports, presentations, and briefing materials for management
• Support budgeting, expense tracking, and basic financial analysis
• Maintain records, files, and documentation in accordance with policies

Business Analysis & Reporting

• Collect, organize, and analyze business data to support decision-making
• Assist in preparing dashboards, summaries, and performance reports
• Support process mapping and documentation of workflows and procedures
• Help identify operational inefficiencies and improvement opportunities
• Assist with system updates, testing, and implementation support

Governance Administration

• Provide administrative support to boards, committees, and working groups
• Coordinate meeting logistics, agendas, materials, and calendars
• Prepare and distribute meeting packages and briefing documents
• Record and track meeting minutes, decisions, and action items
• Maintain governance records and support compliance with governance practices.
• In addition, the role may be required to provide administrative, analytical or operational support to the Empire Club Foundation, as needed, in support of its business needs and strategic objectives. (The Empire Club Foundation supports charitable and educational initiatives aligned with the mission of the Empire Club of Canada)

Qualifications

• Strong organizational and time-management skills
• Attention to detail and accuracy in documentation and reporting
• Basic analytical and problem-solving skills
• Ability to handle confidential and sensitive information professionally
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)
• Ability to work independently and collaboratively with senior staff
• Willingness to learn governance processes, business analysis tools, and organizational systems
• Diploma in Business Administration and entry level experience providing administrative and analytical support to senior staff and organization.

Compensation:

• This is a full-time 18-month contract position.
• Two weeks' vacation (per annum) and a comprehensive benefits package.
• ECC intends to consider fully, the opportunity of extending or transforming this role into a permanent full-time position

Please send your cover letter and resume to applications@empireclub.org by 5:00PM on Friday, May 15, 2026.

Hiring Manager: Jehan Mamdani – Executive Director of Operations, Empire Club of Canada