Receptionist/Administrative Assistant

Receptionist/Administrative Assistant

1 York | Toronto, ON

Who We Are:

At BGO, your work has real impact in the markets you know best, backed by the strength of a global real estate platform. Our teams bring deep local insight, long-term thinking, and institutional investment and management excellence to serve more than 750 leading investors across office, industrial, multi-residential, retail, and hospitality assets worldwide. Whether you are focused on a single city or collaborating across regions, you will be trusted with meaningful work, surrounded by talented professionals, and supported by a culture that values ownership, collaboration, and growth.

We know our success is only as strong as the people behind it. That is why we invest in our teams, embrace innovation and technology to work smarter, and place real value on relationships, mentorship, and the human connections that make great work possible. At BGO, ambition is supported, ideas are welcomed, contributions are recognized, and success is shared, creating space for you to grow, thrive, and build a rewarding career.

For more information, please visit .

The Opportunity:

The Office Services Receptionist/Administrative Assistant is a vital role to the efficient operation of this busy corporate office. A candidate with a pleasant and professional demeanor, strong communication and interpersonal skills and the ability to perform multiple tasks in an environment with dynamic priorities is essential in this role. The Office Services Receptionist/Administrative Assistant is the first point of contact for all BentallGreenOak guests and clients. This role is the face and voice of the organization and plays an important role in the representation of BentallGreenOak. This role will be based out of 1 York St. Toronto, and will be reporting to the Office & Facilities Manager. The candidate is expected to be in the office from Monday to Friday, between 8:30am – 5:00pm.

What You Will Do:

• General reception: answering, screening, and directing phone calls appropriately in a courteous and professional manner
• Be familiar with office personnel and their functions to ensure that inquiries are directed appropriately
• Maintain and manage Outlook boardroom calendars – know when to expect people coming in for meetings and notifying the appropriate internal department of guest arrival. Provide assistance when meetings room bookings need to be adjusted.
• Manage the sending and receiving of mail and courier packages: Request courier pickups and coordinate all incoming/outgoing couriers, package and label envelopes and mail; track courier charges; prepare and/or courier electronic or physical packages Sort and distribute incoming mail; fax/courier/scan mail to appropriate recipients where required Post mail at Canada Post/FedEx
• Assist with ordering, receiving and organizing office supply orders and sort for distribution.
• Word processing and related daily correspondence in Microsoft Word and Excel.
• Assist with processing invoices and expenses.
• Assist with overflow administrative duties as required.
• Assist with photocopier/fax/postage machine and office equipment service, including placing the service calls when required.
• Other duties as required.
• May be required to work outside of preferred office hours on occasion.
  
  

Who You Are:

• 1-year of related office experience in a fast-paced environment
• High school diploma supplemented with post-secondary courses
• Relationship Skills – Strong communication skills, oral and written; able to develop and sustain cooperative working relationships with customers and employees of all levels; able to work with a variety of personalities; team player; pleasant and professional phone manner
• Organizational/Multi-Task Skills – Ability to allocate one’s time effectively; handle multiple demands and competing priorities; detail-oriented and accurate
• Computer Skills – Basic to intermediate skills in Word, Excel, Outlook, good typing skills (50wpm), knowledge of JD Edwards an asset
• An appropriate sense of urgency and ability to prioritize workload.
• Good communication skills and a polished and professional demeanour and appearance.
• Extremely punctual, reliable and committed to their position.
  
  

Additional Information:

Compensation:

• The expected base pay range for this role is $50,000 - $60,000 annually, reflecting the location of the position and the scope of responsibilities. Compensation may also vary based on each candidate’s experience, skills, and qualifications, in alignment with BGO’s commitment to recognizing individual contributions.
• In addition to base salary, eligible employees participate in incentive compensation programs tied to both individual and business performance, along with a comprehensive suite of competitive health & retirement benefits that support employees in building rewarding and sustainable careers at BGO.

Thinking about applying?

• At BGO, we recognize that each employee’s unique experiences, perspectives, and viewpoints strengthen our ability to create and deliver the best value to our clients, partners and stakeholders/investors and therefore we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations and life experiences to apply.