Trust Coordinator

Permanent Position – Hybrid

Reporting to the Financial Controller, the Trust Coordinator is responsible for providing accurate, timely, and professional trust accounting support for the Toronto office. The successful candidate will support trust-related financial operations while ensuring compliance with regulatory requirements and Firm policies. This role works closely with lawyers, legal assistants, front office, and Finance team members, and requires a collaborative, detail‑oriented, and client‑service focused approach while maintaining the highest standards of accuracy, confidentiality, and professionalism.

Hours of work are from 9:00 a.m. to 5:00 p.m. ET. Occasional pre-authorized overtime may be required to meet business and client needs. This is a hybrid role requiring in office attendance on an as-needed basis.

Primary Responsibilities:

Trusts

• Process trust transactions, including trust deposits, investments, and disbursements.
• Receive trust cheques and ensure timely deposit to trust accounts.
• Post trust deposits to client matters accurately.
• Process trust cheque requisitions from lawyers.
• Transfer funds in and out of trust investment accounts.
• Post interest to trust investment accounts.
• Arrange for certified cheques and bank drafts as required.
• Monitor and follow up on inactive trust balances.
• Prepare daily and monthly trust reconciliations.
• Assist with annual reporting and compliance requirements mandated by the Law Society of Ontario (LSO), CDIC, and other applicable external regulatory bodies.
• Represent the Toronto office in local or national Trust‑related initiatives or projects.
• Follow up on stale‑dated trust cheques.
• Liaise with departing lawyers regarding matters with active trust balances.
• Provide trust‑related support to Front Office and internal stakeholders.

Cash Receipts

• Post electronic payments on a daily basis.
• Deposit and post general cheque payments.
• Support additional projects and duties as assigned by the Financial Controller.

Required Knowledge and Experience:

• College diploma in Business, preferably with a specialization in Accounting, or an accounting certificate.
• Minimum of three (3) to five (5) years of related trust accounting experience.
• Working knowledge of Microsoft Office applications, including Word and Excel.
• Experience with computerized accounting systems; Elite 3E is considered an asset.
• Working knowledge of Law Society of Ontario trust accounting rules and policies.
• Strong customer service skills with the ability to remain professional, tactful, and confident when dealing with internal and external clients.
• Excellent organizational skills with the ability to manage multiple priorities and work with minimal supervision.
• Exceptional attention to detail and accuracy.
• Strong interpersonal skills and a collaborative, team‑oriented approach.

Pay Range

$65,000 to $75,000 per annum. Pay range to be commensurate with experience.

Vacancy

This role is being posted to fill a current vacancy.

AI Disclosure

Please note that artificial intelligence tools may be used to assist in screening, assessing, or selecting applicants for this position.

About Fasken

As a premier law firm with over 900 lawyers worldwide, Fasken is where excellence meets expertise. We are dedicated to shaping the future our clients want, precisely when it matters most. For more information, visit fasken.com.

Diversity and Inclusion

At Fasken, we believe in a diverse workplace made up of people with unique experiences and qualities. It is important that all our members find our workplace welcoming and caring. An inclusive workplace creates a fair environment where people are respected and valued.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications.

NO AGENCIES, PLEASE.