Sales Administrator

How would you like to work with one of the most prestigious and well-respected automotive groups? Join AWIN! We are a premier network of 23 luxury automobile dealerships as well as 3 state of the art collision centers in the Greater Toronto Area. Our company values its customers and employees and is invested in principles for success. We value doing business with integrity and adhere to the highest ethical standards.

Our Mercedes-Benz Oakville is looking for a Sales Administrator to join us!

Job Purpose

The Sales Administrator supports the Sales Management Team by ensuring the efficient administration of all New and Pre-Owned vehicle transactions within the Sales Department. This role also provides reception coverage and assistance as required.

The objective of the Sales Administrator is to provide assistance to the Sales Managers by relieving him/her of administrative tasks, thereby allowing him/her to concentrate on revenue generating tasks, while still ensuring every customer in the showroom is greeter and directed to the proper personnel. Additionally, the Sales Administrator is responsible for various administrative tasks associated with stocking and maintaining inventory logs, systems, etc.

Core Accountabilities

The Sales Administrator is responsible for the following duties, including but not limited to:

• Ordering all stock vehicles as allocated from Mercedes-Benz
• Work with Sales Manager to determine order specifications including engines, options and colours
• Assigning stock numbers to all incoming vehicles in 180 and Garage Register
• Coordinating all New and Used licensing
• Ensuring all proper documentation is complete
• Ensuring the completion of Garage RegisterGarage Register
• RDR reporting to Mercedes-Benz on all New vehicles (Used Vehicles as required)
• Arranging shipments for all dealer trades
• Working with dealers to secure/trade inventory as required
• Arranging paperwork and transportation for trades
• Maintaining Sole Order List as stored on G drive
• Storing all customer ‘sold’ orders and review order movement throughout the cycle
• Moving file to Management when vehicle is to arrive in to Toronto within 10 business days
• Understanding the upcoming allocation and being ready to report on inventory availability
• Updating spreadsheets to communicate incoming stock and cars sold
• Backing up other Sales Administrators as required
• Other duties as assigned

Requirements:

• Valid Ontario G Driver’s Licence.
• Previous experience in automotive dealerships
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to collate and record information accurately while maintaining detailed records.
• Logical, systematic approach to tasks.
• Ability to maintain filing systems and database.
• Ability to work under deadlines and targets in a high-pressure environment.
• Strong knowledge of 180, ADP/CDK or Reynolds software, Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Excellent communication skills and customer service. Including written and verbal skills to communicate with all employees.
• Professional appearance and friendly disposition
• Flexible availability as required.

Personal Attributes

• Passion, motivation, and focused with strong leadership potential.
• Results-driven with a strong work ethic.
• Strong team player with excellent interpersonal skills.
• Strong communication skills (written and verbal).
• Ability to influence, negotiate and mediate effectively.
• Strong attention to detail.
• Ability to maintain confidentiality and professionalism.
• Excellent interpersonal and team building skills.
• Strong time management and organizational skills.
• Honest, courteous and able to demonstrate strong work ethics.
• Driven and ability to work with minimum supervision.

Working Conditions

• Manual dexterity required to use desktop computer and peripherals
• Fast paced dealership environment.
• Varying work hours including evenings and weekends
• Long periods of sitting
• Bending, stretching and reaching
• Spending a great deal of time on the telephone

NOTE:

This is not an exhaustive list of responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job. While this list is intended to be an accurate reflection of the current job, the dealership reserves the right to revise the functions and duties of the job or require that additional or different tasks be performed when circumstances change (i.e., emergencies, changes in personnel, work load, rush jobs, or technological developments).

AI Statement: This job posting may involve the use of Artificial Intelligence (AI) or automated tools to assist in screening or assessing applications. These Tools do not make final decisions.

All applicant information and results are reviewed by human employees before any selection decisions are made.

APPLY FOR A REWARDING CAREER TODAY!

We thank all applicants for their response; however only those considered for an interview will be contacted.

AWIN is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation during any stage of the recruitment process, please indicate this in your cover letter (or email)