Inventory Assistant

Job Description

Job Description

Are you interested in working with one of Canada’s fastest-growing startups in one of the hottest fields of technology today? We’re building 100% electric robots for grass cutting in massive, 1,000+ acre solar fields and snow plowing robots. Our mission is to make outdoor work equipment sustainable, and safety is our #1 company value. We are venture-backed and have investment from some of the leading companies in utility-scale solar. In our collaborative and innovative work environment, we believe anything is possible with the right team and are looking for you to make an impact!

In your job as Inventory Assistant, you are responsible for managing our physical stock and supply chain. You will ensure that every component, from custom made-to-spec parts to basic shop supplies - is accounted for, organized, and ready for assembly. This is a permanent, hourly role starting with morning shifts (Monday–Friday), offering a high-impact opportunity to grow alongside the company and transition into a full-time position as our production volume accelerates.

JOB TITLE: Inventory Assistant

Wage: $21-25/hr

Structure:

• In-Office
• Location: Kitchener
• Part-time AM with opportunity to move to Full-Time after a few months
• 20-30 hours/week

Job Responsibilities:

• Inventory Management:
  • Performing regular cycle counts to ensure inventory accuracy
  • Maintain accurate inventory location records
  • Work with Purchasing to transact parts in and out of inventory
  • Receiving POs into inventory
  • Processing ECNs
  • Managing inventory obsoletion and assist in selling off legacy components
  • Maintaining organization and cleanliness of the shop floor
• Logistics Support:
  
  • Track and monitor incoming and outgoing shipments and provide daily updates on ETAs for critical components
  • Shipping packages domestically and internationally, primarily to the US
  • Customs compliance (USMCA, Customs Invoices, HS/HTS Codes, etc.)
  • Booking and coordinating LTL shipments
  • 
    
• Purchasing Support:
  • Placing orders for office, break room, and shop supplies
  • Maintaining vendor documentation, including lead times, pricing records, and quality certifications
  • Manual data entry for incoming invoices to ensure financial accuracy
  • Data collection and analysis to identify inventory trends and forecast shortages
  • Implementing and maintaining Min/Max Stock to trigger timely re-orders
• General:
  • Administrative tasks around the office as required
  • Assist Production with assembly kitting
  • Ability to work mornings Monday-Friday

Required Skills/Experience:

• Bachelor’s Degree or College Diploma in Supply Chain Management, Business Administration, Logistics, or related field
• 1–2 years of experience in supply chain, logistics, or a fast-paced administrative role (Internship experience in a hardware environment is a major plus)
• High technical aptitude/proficient ability to navigate various platforms and applications
• Experience with Google Suite, especially Google Sheets/Excel
• Knowledge of Inventory, Bill of Materials and ECNs
• Highly attentive to detail
• Excellent written communication skills
• Ability to comfortably lift up to 50 lbs
• Unmatched organizational skills
• Ability to quickly adapt to changing priorities

Nice to Haves:

• Familiarity with mechanical and electrical parts
• Prior experience in inventory management
• Knowledge of HS/HTS codes and USMCA requirements

Why work for us?

• We’re one of Canada’s fastest growing companies & venture-backed by leaders in the solar industry
• Welcoming, inclusive and collaborative team environment
• Healthcare/Lifestyle Spending Benefits
  
  
• Monthly social events such as Foosball and other game tournaments, Jackbox games, dinners & lunches, trivia, and more!
  
  
• Exciting Startup with lots of opportunities to make an impact

Swap Robotics is an equal opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes and work environment. If you are contacted for a job opportunity, please let us know if any accommodation is needed to ensure you have access to a fair and equitable process. Any information received relating to accommodation will be kept confidential.