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Real Estate Administrator – Established Brokerage (Confidential)
Real Estate Administrator – Established Brokerage (Confidential)The HR Pro • Oakville/Mississauga, ON, ca
Real Estate Administrator – Established Brokerage (Confidential)

Real Estate Administrator – Established Brokerage (Confidential)

The HR Pro • Oakville/Mississauga, ON, ca
3 days ago
Job type
  • Full-time
Job description

About the Opportunity

Our client is a well-established, high-performing real estate brokerage in the West GTA, known for its structured operations, consistent deal flow, and professional environment.

This is a confidential search being managed by The HR Pro on behalf of our client. Company details will be shared with shortlisted candidates during the interview process.

This role is ideal for an experienced Real Estate Administrator who thrives in a fast-paced, detail-driven environment and enjoys being deeply involved in the transaction lifecycle - not just general admin.

What You’ll Be Responsible For

  • Managing listings from entry through to closing (MLS, documentation, compliance)
  • Coordinating transaction timelines and key dates across multiple active files
  • Reviewing deals for accuracy, completeness, and compliance
  • Supporting agents with paperwork, systems, and workflow management
  • Liaising with lawyers, clients, and internal stakeholders
  • Maintaining organization in a high-volume, fast-paced environment

What Makes This Role Different

  • Structured, well-managed brokerage environment
  • Strong leadership and internal support systems
  • Consistent, active deal flow
  • Clear expectations and professional standards
  • Opportunity to work closely with experienced agents and leadership
  • This is an in-office opportunity; the successful hire must be able to be in the office Monday to Friday during business hours.



Requirements

  • 2+ years of experience in a real estate administrative role
  • Strong familiarity with MLS systems and transaction processes
  • Proven ability to manage multiple files and deadlines
  • High attention to detail and strong organizational skills
  • Excellent communication skills
  • Ability to work in-office consistently
  • Experience with BrokerBay, ShowingTime, Lone Wolf, or similar systems an asset
  • Brokerage-level experience (vs. team-only environment) an asset


Benefits

  • Competitive base salary based on experience
  • Performance-based bonus tied to transaction volume and contribution
  • Stable, long-term opportunity within a high-performing office


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    Real Estate Administrator – Established Brokerage (Confidential) • Oakville/Mississauga, ON, ca

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