Senior Specialist - Real Estate Delivery

In this role, you will be accountable for compiling information, preparing presentations, and coordinating tasks with vendors and lines of business. The ideal candidate is highly organized and adaptable, able to support the most critical tasks required within the current phase of each project. Typically this role includes both corporate (head office) and distribution (sales) offices however this term role will be specifically focused on supporting the restack, renovation, moves & consolidation of teams within and between several downtown Toronto offices.

Reporting to the Senior Practice Manager, Real Estate Delivery, you will be assigned to
•Supporting program and project managers in the delivery of active projects (current focus of the role)
•Coordinating the delivery of smaller projects (under $1M), including moves/adds/changes and other minor initiatives (future responsibility as the role evolves)


Job title: Senior Specialist - Real Estate Delivery
Location: Toronto, ON
12 month contract

Advantages
- Well known and reputable company
- Work in a highly interesting and impactful position within the global security sector.
- This role offers the possibility of extension and transitioning into a full-time role.
- hybrid position -minimum of three in‑office days per week is required, with flexibility for additional onsite days and/or occasional after‑hours vendor coordination based on project needs.

Responsibilities
Key responsibilities:

•Support project delivery by participating in weekly vendor and internal coordination meetings and ensuring all deliverables and action items are tracked to completion.
•Support operational readiness activities, including workplace amenities, equipment installations, and business move coordination.
•Compile data from multiple sources to prepare leader updates, presentations, and project summary reports.
•Maintain and track action items, following up with stakeholders as required.
•Process purchasing requests, issue purchase orders, and coordinate invoice payments.
•Maintain the project financial tracker with accurate and timely updates.
•Coordinate vendor site visits, including work permits, dock/elevator access, and onsite escorting when required; may include occasional after‑hours coordination.
•Coordinate moves, adds, and changes, as well as assigned projects, with vendors and business stakeholders.

Competencies:
•Demonstrates perseverance and disciplined problem‑solving, proactively identifying and elevating questions, risks, and challenges in an appropriate and timely manner.
•Manages the execution of assigned activities by posing targeted questions that remove obstacles and efficient task completion.
•Strong, professional communication skills that foster productive relationships, support collaboration, and positively influence stakeholders.
•Delivers work with a high standard of excellence, maintaining exceptional attention to detail and providing clear, consistent visibility into work status, progress, and outcomes.

Qualifications
•Bilingual preferred (English & French)
•Strong communication skills, experience in project coordination, facilities or construction management and proven tracking and reporting skills
•Experience involving multiple departments, vendors, external partners
•Understanding of the construction and associated processes from the perspective of the owner
•Proficient in Microsoft Office suite, Microsoft Excel, Microsoft Project, Microsoft Project Online, and Microsoft PowerPoint

Summary
Interested in the Senior Specialist - Real Estate Delivery role in Toronto? Apply online today!

Candidates moving towards the next step of the recruitment process will be contacted.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.