Undergraduate Program Coordinator

Date Posted: 03/24/2026
Req ID: 47448
Faculty/Division: Temerty Faculty of Medicine
Department: Department of Surgery
Campus: St. George (Downtown Toronto)
Position Number: 00059326
Existing Vacancy: Yes

Description:

About us:

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

The Department of Surgery is a strong network of faculty and learners, and traverses six fully affiliated hospitals and an expanding number of community-affiliated hospitals. We have approximately 300 full-time faculty, 71 part-time faculty, 163 adjunct faculty and 40 research scientists. We are responsible for surgical teaching of all medical students throughout the four years of our undergraduate curriculum. We oversee eleven residency programs with a total enrolment of approximately 250 trainees. We have an extremely large fellowship program which sees approximately 200 fellows from 15 countries coming each year to learn with our surgeons.

Your opportunity:

As the Undergraduate Program Coordinator, you will support the delivery of undergraduate medical education activities by coordinating schedules, supporting program and course evaluations, maintaining accurate course and student information, responding to enquiries, and providing detailed information on program and course requirements. Working closely with students, faculty, hospital administrators, and other stakeholders, you will help ensurethat key academic and administrative processes are carried out effectively, accurately, and in accordance with medical education requirements, guidelines, and procedures. Your strong coordination skills, attention to detail, and sound judgment will contribute to a responsive and well-supported undergraduate learning environment.

Your responsibilities will include:

• Acting as the first point of contact, responding to inquiries and redirecting as appropriate
• Verifying the accuracy and completeness of information and providing detailed information on eligibility requirements, procedures and deadlines
• Coordinating examination timetables and course schedules
• Creating and updating student records, organizing data and generating reports
• Coordinating meeting schedules, agendas, materials, action and follow-up items
• Determining logistical details and activities for events and/or programming

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent education and experience
• Minimum two (2) years of program support experience in a higher education, teaching hospital, or similarly complex environment
• Demonstrated experience serving as the first point of contact including responding to student or frontline enquiries and redirecting as appropriate
• Experience providing detailed information to students on program and/or course requirements and disseminating program information
• Experience ensuring compliance with medical education requirements, guidelines, and procedures
• Demonstrated experience working with student information systems (e.g., Medsis, Elentra) to maintain course and student information, update database records, and generate reports
• Experience supporting program and/or course evaluations
• Experience drafting communications and editing content for websites, newsletters, brochures, and/or handbooks
• Demonstrated experience coordinating examination timetables, course schedules, and related scheduling activities
• Experience coordinating meetings and events, including preparing agendas, recording meeting minutes, tracking action and follow‑up items, and managing logistical details
• Advanced proficiency with MS Office Suite
• Strong communication and interpersonal skills, with the ability to respond to inquiries with clarity and professionalism
• Effective organizational,coordination, and time-management skills, with the capacity to balance competing priorities and meet deadlines
• Excellent problem-solving skills with the ability to handle sensitive information with tact

To be successful in this role you will be:

• Adaptable
• Communicator
• Organized
• Problem solver

Closing Date: 04/14/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $67,916. with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Sana J Mahmood

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.