Project Coordinator

Job Description

Job Description

Truspace is seeking an experienced Project Coordinator to join our busy and growing team. The Project Coordinator supports the successful delivery of construction projects by assisting with project management, procurement, and coordination activities. Working closely with Project Managers, site teams, vendors, and consultants, this role helps ensure projects run smoothly by coordinating documentation, tracking schedules and milestones, supporting tendering and procurement processes, and facilitating communication between stakeholders. The Project Coordinator plays a key role in maintaining organization, ensuring project requirements are met, and supporting the overall efficiency of project operations.

Job Responsibilities

• Assist with project procurement, including preparing and issuing purchase orders for consultants, vendors, and suppliers.
• Coordinate tendering activities, including preparing tender packages, distributing documents, and collecting and organizing bid submissions.
• Obtain and track pricing for materials and long-lead items to support project timelines.
• Liaise with trades, designers, project managers, and vendors to clarify project scope and ensure smooth coordination.
• Support project scheduling by tracking milestones and ensuring trades and suppliers are aligned with the project timeline.
• Maintain project documentation, logs, and internal databases related to procurement, estimating, and project tracking.
• Assist with RFIs, PCNs, and change orders, including maintaining logs and tracking approvals and responses.
• Review trade and supplier invoices to ensure accuracy and alignment with issued purchase orders.
• Identify and flag potential risks or delays related to vendors, materials, or scheduling.
  

What we are looking for:

• Diploma or Degree in Construction Management, Engineering, or related field.
• 2–3 years of project coordination experience within the commercial construction or tenant improvement (TI) industry.
• Ability to read and interpret construction drawings.
• Basic understanding of mechanical and electrical systems within commercial construction.
• Knowledge of interior construction processes and materials.
• Familiarity with construction materials and their associated costs is an asset.
  

What you can expect from us:

• Competitive salary – Based on experience, skills, and education.
• Support for work-life balance – paid vacation, weekly work-from-home day, birthday flex day, and performance-based earned time off.
• Core Health Benefits – 100% employer-paid health and dental coverage, and additional funds for flex spending accounts.
• Longevity Rewards – You are an important part of the team, and we value long-term commitment and contributions. We recognize your loyalty and service at key milestones with a gift, pre-paid gift card, or RRSP contribution.
• Tailor-fit workspace – We outfit your workspace with tailor-fit furniture solutions to make your work-life comfortable and enjoyable.
• Inclusive and family-oriented work environment – You will build meaningful relationships with people who genuinely want to help you succeed.

About Truspace

We design and build workplaces that support how companies operate. Our clients are often going through growth, change, or transition, and we help them align their space to that reality. Our process is structured, collaborative, and focused on making informed decisions early. We operate across Vancouver, Calgary, Edmonton, and Toronto, and work with organizations that value clarity, speed, and execution. Truspace is an energetic team of people who want to make a difference in our community by creating spaces that transform lives.

We believe that every space we create is an opportunity to provide positive change in the lives of our clients and our people. It’s about ‘we’ not ‘me’ around here, a place where people find meaning, develop themselves, and provide for their families; and you have an entire team to support your goals. Asking for help when needed and rolling up your sleeves to assist someone else are two things we encourage from everyone who works here. It’s an environment where it's fine to fail because together, we will find a solution. We build meaningful relationships and genuinely care about ensuring our clients and employees have an amazing experience with us.

Working with the team at Truspace is fun, productive, and challenging in all the right ways. We have a wonderful work environment and a team of dedicated, client-focused employees. If you love working with smart, innovative team and appreciate lunches and celebratory donuts, we are the place for you - apply!