Scheduling Assistant

Job Description

• Creating and maintaining staff schedule for posting , for support services all three sites
• Making any inputs or revisions to e-schedule for vacation, stat days and time off requests.
• Replacing shifts and distributing shifts accordingly
• Ensures any time conflicts or staffing availability issues are forwarded for resolution
• Completes all staff replacements and records on Schedule Communication Log, daily rosters, and e-schedule
• Ensures proper staffing levels to prepare the schedule by generating the necessary data fields
• Other administrative duties as required
• Demonstrates active, personal, customer involvement; visibility; open-mindedness.
• Offers professional service to facility staff, internal and external customers, and suppliers.
• Promotes team orientation, effective communication and accountability. Maintains confidentiality and integrity.
• Coordinates and promotes the effective operations of the daily office activities including the input of payroll.
• Greet incoming calls by the use of phone etiquette standards to accurately dispatch calls to the designated service areas.
• Maintains effective hospital/facility relationships and communication to provide the excellent quality of service to the Hospital and Community
• Complies with organization, department specific and Human Resources policies and procedures. Possesses awareness of and willingness to learn about current regulatory agency/accreditation requirements and guidelines.
• Initiates and processes data input for Environmental Services, Plant Operations and Maintenance, Biomedical Engineering, Linen Distribution, Safety/Security, Materials Management and Transport requests in a prompt turnaround time.
• Ongoing learning and actively providing feedback on best practice.

Qualifications

• Minimum 3 years experience in a comparable position required
• Minimum 50 wpm typing speed required
• Proficient in the use of Microsoft Office applications including Word, Excel, and PowerPoint required
• Requires good organizational, interpersonal and communication skills.
• Experience working in a hospital setting preferred
• Demonstrates ability to effectively prioritize and organize multiple projects with strict deadlines
• Demonstrated tact, diplomacy and confidentiality
• Exceptional customer service skills
• Self-directed and able to work effectively with minimal supervision as well as within the Environmental Services Team
• Able to meet the physical demands of the position which requires frequent sitting, standing, bending, and reaching.
• Knowledge of the CUPE 815 Collective Agreement would be an asset
• Satisfactory employment and attendance record required

Additional Information

Hours: Monday to Sunday; Various Shifts (Hours are subject to change based on operational needs)

Salary: $ to $ per hour

Date Posted: October 27, 2026

Internal application deadline: November 3, 2026

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