Receptionist & Office Assistant

Lauremont School is inviting applications from motivated, inspiring individuals for the position of:

Receptionist & Office Assistant

Lauremont is a leading independent day school in Richmond Hill, Ontario that offers the Montessori and International Baccalaureate pedagogies. We provide students from 18 months to Grade 12 the foundation for a life of goodness and excellence. Lauremont is a member of CIS Ontario and is accredited by CCMA, CAIS and the IBO. Our Mission is to provide an inclusive educational experience which encourages every learner to become compassionate, curious and connected citizens in a complex and changing world. The school offers opportunities for professional development and the chance to work in a vibrant, collegial workplace.

Overview:

Reporting to the Office Manager, the Receptionist & Office Assistant is responsible for providing the vital first impression of a dynamic school and assisting with the daily operations of the school. The incumbent will work at our Upper School from 10:00 am until 6:00 pm, Monday through Friday. Hours may vary during school breaks and summer.

Key Responsibilities and Tasks:

• Welcome visitors to school; answer, screen and forward incoming calls; maintain rapport with students, parents, staff and the public with customer service focus
• Performs routine administrative duties such as data entry, correspondence preparation, mail, filing, ordering supplies, creating and maintaining electronic and hard copy files
• Process and prepare memos, e-mail, publications, correspondence or other administrative duties as required and assist with the daily operations of the school
• Assist students with first aid and conduct referral to School Nurse or emergency services as appropriate
• Monitor access to the school, both in person and by security systems, and act as communication focal point in case of emergencies
• Updating student medical files annually and as necessary
• Responsible for ensuring all medication required for students (such as epi-pens) are up to date and present in the first aid room
• Preparing lists of medical documentation, first aid kits, and necessary medication prior to events outside of Lauremont School
• Creating weekly detention lists throughout the school year and emailing students to attend
• Shuttle Bus Coordinator liaison for parents
• Coordinate student transportation and assist with student attendance tracking
• Provide information about the school and department responsible for providing service to visitors or callers.
• Other duties as assigned

Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned by school.

Education/Experience/Qualifications

• College diploma or equivalent combination of education and experience
• Previous experience in a similar office and/or reception environment
• Working knowledge of Microsoft Office programs
• Excellent communication skills
• Proven ability to handle multiple demands under a heavy workload
• Strong attention to detail and accuracy
• Friendly, nurturing, yet professional demeanor
• Current Standard First Aid, CPR and AED
• A current Vulnerable Sector Police Record Check