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The Headhunter Group is an innovative Staffing and Recruiting Company operating in Canada Albania, Kosovo, Montenegro, Macedonia, Bosnia & Herzegovina, Serbia, Cyprus, Greece, and USA. We offer the newest mentality in the Staffing industry, and our core business is centered on candidates and Clients.
Office Manager plays a central role in ensuring the smooth and efficient operation of the office while supporting management, accounting, and project teams. This position is responsible for coordinating administrative functions, overseeing office processes, supporting accounting activities, and maintaining organized project documentation.
The ideal candidate is proactive, detail-oriented, and organized, with experience in the construction or restoration industry and the ability to manage multiple priorities in a fast-paced environment.
Oversee daily office operations, workflows, and administrative procedures
Manage office supplies, vendors, and service providers
Prepare correspondence, internal reports, and company documentation
Maintain organized digital and physical filing systems
Schedule meetings, manage calendars, and support senior management
Support employee onboarding, maintain personnel records, and assist with HR administration
Prepare and process invoices, purchase orders, and payment follow-ups
Track expenses and support payroll processing
Assist with budget tracking and basic financial reporting
Liaise with external accountants and bookkeepers to ensure compliance with Canadian accounting requirements
Provide administrative support to project managers and field teams
Assist with contract administration, compliance documentation, and project records
Ensure timely collection and organization of insurance certificates, permits, safety documentation, and subcontractor paperwork
Coordinate communication between office staff, site teams, subcontractors, and client.
Bachelor's degree in Business Administration, Accounting, or a related field (preferred)
2–4 years of experience in an Office Manager, Office Administrator, or similar role, preferably in construction, restoration, or a related industry
Strong knowledge of QuickBooks, Microsoft Office Suite (Excel, Word, Outlook), and cloud-based systems
Excellent organizational, time-management, and multitasking skills
Strong written and verbal communication skills
Ability to work independently and take ownership of office operations
Office Manager • Toronto, ON, CA
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