Talent.com
TGA Group
Executive AssistantTGA Group • Toronto, ON, CA
Executive Assistant

Executive Assistant

TGA Group • Toronto, ON, CA
30+ days ago
Job type
  • Full-time
Job description

Base pay range

CA$70,000.00/yr - CA$85,000.00/yr

TGA Group is a family‑owned and operated, one source provider of development, construction services, leasing and property management services throughout our portfolio of customers and properties. Our integrity, combined with diligence, passion and strong leadership allow us to create long‑term value down to the last detail. We strive to create spaces that reflect the way people want to live and work today, while evolving for tomorrow.

Due to growth, we are currently seeking an Executive Assistant to join our team.

Position Overview

We are seeking a proactive, business‑minded Executive Assistant who excels at anticipating needs, driving follow‑through, and maintaining operational excellence. This role goes beyond traditional administrative support—it requires strong business understanding, sound judgment, and the ability to act as a strategic partner to the Executive.

The Executive Assistant will streamline communication, coordinate complex logistics, track and drive action items, and support the preparation of documentation, presentations, and decisions. The ideal candidate is detail‑oriented, resourceful, and able to manage multiple priorities in a fast‑paced environment.

Key Responsibilities

Executive Support & Communication

  • Provide dedicated, high‑level administrative support to the Executive, with additional support to other leaders as needed
  • Act as a key liaison between the Executive, internal teams, and external partners
  • Ensure clear, timely, and professional communication on behalf of the Executive
  • Monitor executive inboxes, draft and refine written correspondence, and prioritize issues requiring attention

Business Operations & Follow-Through

  • Track action items across the organization and ensure timely follow‑up, resolution, or appropriate delegation
  • Prepare, edit, and manage confidential documents, including reports, presentations, contracts, and briefing materials
  • Support coordination of project activities, reporting, simple data analysis, and budget tracking

Scheduling, Logistics & Organization

  • Manage calendars, appointments, meetings, and events, ensuring alignment with business priorities
  • Coordinate meeting logistics, prepare agendas, and ensure the Executive is fully briefed
  • Organize and maintain digital and physical filing systems to ensure information accuracy, accessibility, and compliance
  • Coordinate occasional travel arrangements and related documentation

Relationship & Stakeholder Management

  • Foster productive relationships across departments and with key external partners
  • Communicate with tact, professionalism, and discretion, especially when handling sensitive or confidential matters

Required Knowledge & Experience

  • 3-5 years of experience providing executive‑level administrative support in a corporate or professional environment
  • Strong business acumen with the ability to understand priorities, anticipate needs, and support decision‑making
  • Proficiency in Office 365 applications, Teams, Zoom, and related collaboration platforms
  • Demonstrated experience with complex scheduling, event coordination, travel planning, and supporting budgets
  • Experience with project coordination, reporting, data analysis, or budget monitoring is considered an asset
  • Exceptional organizational skills, customer service orientation, and proven ability to handle confidential information
  • Strong interpersonal and problem‑solving skills with the diplomacy required to work effectively across diverse stakeholders

AODA Statement

TGA Group encourages applications from all qualified individuals. Applicants with disabilities may notify us of any accommodations needed to support your participation in the recruitment process.

We wish to thank all applicants for their interest and effort in applying. Please be aware that only candidates selected for interviews will be contacted for this position.

#J-18808-Ljbffr
Create a job alert for this search

Executive Assistant • Toronto, ON, CA

Similar jobs

Experienced Executive Assistant in Toronto

Randstad CanadaToronto, ON, CA
Full-time

Excel as an Executive Assistant supporting banking executives at a renowned financial institution in Toronto, ON.This hybrid position offers the chance to enhance your administrative skills in a pr... Show more

 • Promoted

Execution-Focused Executive Assistant Role

ME Law - Business Litigation LawyersToronto, ON, CA
Full-time

Take on a critical role as an Execution-Focused Executive Assistant supporting the Principal Lawyer and CFO.This active role emphasizes structured coordination, clear communication, and operational... Show more

 • Promoted

Executive Assistant to Founding Partner

RJS LAW Professional Corporationmarkham, york region, Canada
Full-time

RJS LAW is a well-established Corporate/Commercial law firm located in North Toronto.We pride ourselves in creating an environment where people enjoy their work and where clientele would be provide... Show more

 • Promoted

Executive Assistant

Altis RecruitmentToronto, ON, CA
Temporary

Downtown Toronto, Ontario (Fully On-site).Successful candidates may be required to complete a background check.Join a leading organization where you will play a pivotal role in supporting senior le... Show more

 • Promoted

Executive Assistant

Crestview Strategy AustraliaToronto, ON, CA
Full-time

We are Crestview Strategy, a leading multinational public affairs agency with teams across Canada, the United Kingdom, United States, UAE and Australia.We work with some of the world’s most promine... Show more

 • Promoted

Executive Assistant

WerbyloToronto, ON, CA
Permanent

We help non‑profit organizations with their fundraising initiatives and have been growing at a very fast pace within just a few years since we started.We are based in Canada and are hiring like min... Show more

 • Promoted

Executive Assistant

TGA GroupToronto
Full-time

TGA Group is a family‑owned and operated, one source provider of development, construction services, leasing and property management services throughout our portfolio of customers and properties.Ou... Show more

 • Promoted

Executive Assistant Strategy (Permanent)

Law Society of OntarioToronto, ON, CA
Permanent

Executive Assistant Strategy (Permanent).At Law Society of Ontario we believe in the importance of a collaborative and supportive work environment that provides high quality and professional servic... Show more

 • Promoted

Executive Assistant

BrookfieldToronto
Full-time

Brookfield has a unique and dynamic culture.We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Dis... Show more

 • Promoted

Executive Assistant

NS/TX Industries Inc.Toronto, ON, CA
Full-time

Operations Full Time Toronto, ON $50,000 - $75,000 CAD per year.At New School Foods, our mission is to accelerate the transition to a sustainable food system.Using our proprietary and purpose-built... Show more

 • Promoted

Executive Assistant

Speer Technologies IncToronto, ON, CA
Full-time

Speer Technologies is a dynamic technology hub based in Toronto, partnered with some of the largest technology incubators in the Greater Toronto Area.We are a team of passionate innovators and open... Show more

 • Promoted

Executive Assistant

Liberty Mutual CanadaToronto
Full-time

Liberty Mutual Canada is the Canadian operation of Liberty Mutual Insurance Company.We offer a broad suite of commercial insurance products and solutions to mid-size and large Canadian companies wi... Show more

 • Promoted

Executive Assistant in Philanthropic Leadership

UJA Federation of Greater TorontoToronto, ON, CA
Full-time

Join UJA Federation of Greater Toronto as an Executive Assistant, supporting the Senior Vice President of the Philanthropic Leadership Group.Thrive in a role that fosters community ties while manag... Show more

 • Promoted

Executive Assistant

KlirToronto
Full-time

For too long, utilities have had to manage water through fragmented systems, siloed data, and workflows held together by institutional memory.As costs rise, teams shrink, and operational decisions ... Show more

 • Promoted

Senior Executive Assistant to Leaders

ScotiabankToronto, ON, CA
Full-time

A leading financial institution in Toronto is seeking an Executive Assistant to provide high-level administrative support for multiple executives.The ideal candidate will have 2-3 years of experien... Show more

 • Promoted

Executive Assistant

Options Consulting SolutionsToronto
Full-time

Are you the kind of person who thrives in fast-paced, high-expectation environments and find satisfaction in bringing structure to chaos?.We’re looking for an exceptional Executive Assistant who en... Show more

 • Promoted

English/Mandarin Executive Assistant

Pacific Smoke International Inc.Markham, ON, CA
Full-time

ENGLISH/MANDARIN EXECUTIVE ASSISTANT.Do you believe that a company’s success depends on its people? If so, PSI is the place for you! PSI is nothing without the people who build, design, and support... Show more

 • Promoted

Executive Assistant

RBCToronto, ON, CA
Full-time

As an Executive Assistant, you play a critical role by providing direct support to the senior leadership team within RBC.You will be accountable for managing schedules, departmental events and exec... Show more

 • Promoted

Executive Assistant

TDS PersonnelToronto
Full-time +1

Our client, a leading alternative investment management firm based in Toronto is seeking an Executive Assistant to provide professional administrative support to the executive management team, prim... Show more

 • Promoted

Executive Assistant (EA) to CEO

SnapliiToronto, ON, CA
Permanent

Executive Assistant (EA) to CEO – Snaplii.Join to apply for the Executive Assistant (EA) to CEO role at Snaplii.Be among the first 25 applicants.Snaplii offers immigration support for qualified can... Show more