Corporate Actions Administrator

Base pay range

CA$55,000.00/yr - CA$65,000.00/yr

At Aviso, we are dedicated to improving the financial well‑being of Canadians. As a leading wealth management organization, we are committed to leadership, innovation, partnership, responsibility, and community. Working with talented and energetic professionals who exemplify our values every day, you will quickly notice that our people and dynamic ‘oneaviso' culture sets us apart.

Opportunity

We’re looking to fill an opening for a Corporate Actions Administrator in our Operations team. The role reports to the Supervisor, Corporate Actions, and is responsible for processing and reporting reorganizations, offers, name changes, and other corporate actions for securities held at Aviso.

Who you are

• Service: Put client needs first, advocate service excellence, deliver client‑centric solutions, and develop strategic partnerships.
• Execution: Commit to achieving goals, focus on “getting things done,” seek continuous improvement, take accountability and learn from mistakes.
• Collaboration: Work collaboratively to drive positive results, contribute meaningfully, encourage teamwork, build trust and inclusion, and establish effective relationships.

What your day looks like

• Coordinate, review, and distribute all Canadian and US depository mandatory and voluntary bulletins.
• Process all mandatory and voluntary corporate actions for securities held at Aviso with exceptional accuracy and within specified service standards.
• Process all daily entitlements.
• Ensure all corporate actions are processed with appropriate US or Canadian tax treatment.
• Set client accounts up for dividend reinvestment plans (DRIPs) based on requests received.
• Provide excellent customer service to external and internal clients.
• Ensure procedure manuals are updated regularly and in adherence with internal controls and regulatory requirements.
• Actively participate in team meetings and seek ideas for process improvements.

Requirements

• Some post‑secondary education (including professional development).
• 2 years of related work experience.
• Completion of CSC is an asset.
• Strong analytical and problem‑solving skills with attention to detail.
• Ability to analyze discrepancies and provide solutions.
• Ability to work independently and apply knowledge with limited guidance.
• Ability to organize and prioritize tasks to meet deadlines.
• Ability to multi‑task and manage fluctuating workloads.
• Excellent customer service and interpersonal skills.
• Fluent communication skills in English are required; bilingual skills in French are an asset.

Benefits

• Competitive compensation package that rewards and recognizes individual contributions.
• Excellent health, dental and insurance benefits.
• Generous vacation time, fitness benefit, parental leave top‑up options.
• Matching contributions to our retirement program.
• Commitment to continuous improvement through learning & development and an education assistance program.
• Regular social events to foster teamwork.

Your Information

By submitting your application, you consent to the collection, use, and disclosure of your provided personal information for the purposes of assessing your qualifications and suitability for employment with Aviso. Your information will be handled in accordance with applicable Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and relevant provincial legislation. Your data may be shared with authorized personnel involved in the recruitment process and retained only as long as necessary or as required by law.

Equal Employment Opportunity

Aviso welcomes and encourages applications from all qualified individuals including persons with disabilities. If you require an accommodation, we will work with you to meet your needs in all stages of the hiring process.

We thank all applicants for their interest; however, only those selected for further consideration will be contacted.

No recruiters or agencies, please.

Salary: This position is posted with an expected salary range of $55,000 – $65,000 CAD annually. Individual compensation packages are based on various factors unique to each candidate and the requirements of the position.

Seniority level: Associate

Employment type: Full‑time

Job function: Administrative

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