Communications Assistant

Communications Assistant

Large not‑for‑profit organization client in Northern York office.

Base Pay Range

CA$27.00/hr – CA$35.00/hr

Job Type: Temporary

Initial Term: ASAP to April 3 2026, with possible extension

Target Compensation: $27 per hour to $35 per hour, according to experience

Regular Work Hours: 8:30 a.m. – 4:30 p.m. (not including a 1‑hour unpaid lunch break), Monday to Friday (35 work hours per week)

Work Location: 100% onsite at client’s North York office, with offsite parking available

Onsite Dress Code: Business Casual

Position Reports To: Director

Responsibilities Summary

Provide professional communications and administrative support services to the communications division, supporting directors and managers in executing communications and corporate strategy programs and services.

• Support initiatives across the communications division, including reviewing content and contributing to research activities.
• Compile and coordinate information for projects and presentations.
• Assist in preparation of correspondence, reports, presentations, executive summaries, financial statements, business cases, manuals, travel expenses and purchase requisitions.
• Transcribe and distribute agendas and minutes within a short turnaround time.
• Manage and coordinate calendar invites and scheduling conflicts.
• Organize and facilitate internal and external meetings, as well as manage facility and travel arrangements.
• Prepare and distribute agendas and records of discussion.
• Provide reception and front‑line public inquiry services, including flagging emerging issues, high call volumes and trends.
• Perform a variety of administrative tasks, including divisional budget coordination and expenditure management.
• Responsibly handle confidential information and documents.
• Maintain and update the shared intranet site for the division.
• Handle day‑to‑day office site administration, including ordering and storing office supplies.
• Additional communications and administrative support responsibilities as required.

Qualifications

Education: Post‑secondary degree or diploma in Communications, Business Administration, Office Administration, or a related discipline, or equivalent combination of education and work experience.

Preferred Work Experience: At least 2+ years of progressive experience in office administration, supporting a senior management team.

Preferred Sector Experience: Corporate communications, not‑for‑profit or public sector experience preferred.

Technical and Language Skills Requirements

• Expert level MS Office, including Word, PowerPoint, Outlook, Excel, Teams and SharePoint (will be tested).
• Superior typing skills (will be tested).
• Expert level written English skills, including excellent spelling, grammar, proofreading and syntax (will be tested).
• Excellent research and reading comprehension skills (will be tested).
• Excellent verbal English skills, with polished, professional telephone manners.

Task‑Based Qualifications and Additional Attributes

• Superior attention to detail and an organized, methodical approach to completion of tasks.
• Demonstrated administrative/secretarial skills, with the ability to work with limited direction amid competing priorities/deadlines.
• Demonstrated experience writing, editing, and proofreading confidential documents, presentations, and briefing notes.
• Demonstrated ability to take and produce well‑written and timely meeting minutes.
• Experience managing calendars and strategically resolving scheduling conflicts.
• Proven ability to respond to diverse stakeholders with accurate and timely information.
• Experience with manual and electronic records management.
• Well‑developed and responsive customer service skills.
• Punctual, responsible, and reliable. Demonstrated record of professional conduct and character.
• Proven ability to professionally handle confidential information and exercise good judgement in the interpretation and application of instructions and organization policy.
• Demonstrated ability to work well both independently and collaboratively, and liaise effectively with a wide and diverse range of internal and external stakeholders.

Additional Requirements

• Must be legally entitled to work in Canada and provide satisfactory documentation upon request.
• Ability to work 100% onsite, abiding by organization health and safety policies.
• Ability to declare personal non‑conflict of interest in execution of assignment responsibilities.
• Provision of certification of AODA and OHSA online training course completion prior to assignment start.
• Satisfactory background checks, technical skills evaluations, and employment references.

Referred and Application Notes

Recommended Application Date: Kindly submit your resume as soon as possible; applications after December 19, 2025 will not be accepted. Screening and shortlisting are conducted immediately and qualified applications may be contacted the same day of application.

Applicants are only contacted via official phone call, email, or LinkedIn message from Marberg Staffing. Please disregard any initial contact through other mediums such as text message.

Marberg is committed to supporting workplace diversity and inclusivity, to reflect the demographic profile of all Ontarians. Applications are encouraged from equity‑seeking groups including people of colour, Indigenous people, individuals with disabilities, and members of the LGBTQ2S community.

Seniority level

Associate

Employment type

Temporary

Job function

Administrative, Research, and Public Relations

Industries

Non‑profit organizations, public relations and communications services, and office administration

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