Administrative Assistant

Job Description

What is the opportunity?

Provide timely, accurate and proactive administrative and operational support to the Global Equities unit finding innovative ways to create efficiencies and improve productivity. A successful Administrative Assistant possesses excellent organizational ability, attention to detail, high energy and flexibility in a fast-paced deadline driven environment. In this role, you will need to work well in a team environment, act with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with Sales, Trading and various levels of internal clients across the trading floor. You will maintain a high standard of customer/partner service quality by taking ownership and accountability, prioritizing incoming inquiries, issues, and highlighting key areas requiring immediate attention and action.

What will you do?

• Submit Travel & Expense (T&E) reports for assigned staff, assist with expense pre-approval process and ensure all policies are followed and items are processed within provided guidelines

• Act as a subject matter expert for the team, regarding T&E as well as other policies and procedures

• Coordinate domestic and international travel

• Manage phones and screen incoming calls and determine the level of priority

• Book conference rooms and coordinate meetings

• Manage client contact information in RBC’s CRM (Contact Relationship Management system), assist with client research subscriptions, client conference registrations and meeting requests

• Assist with technology & shipment requests and supply orders

• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access

• Create and edit spreadsheets and presentations, including printing and binding, for internal and external meetings

• Handle regular activities without prompting, and advise in advance of issues or delays

• Work cooperatively with other client services team members in positive partnership to support and provide overall coverage and backup support

• Maintain information flow to internal partners and remain up to date on divisional activities and business objectives

• Lead and coordinate ad hoc projects as requested

What you need to succeed?

• 3-5 years’ experience in an Office Admin capacity, supporting senior leaders

• Strong experience coordinating calendars, travel arrangements, monthly expenses

• Strong experience with Outlook, MS Office Suite, Concur and audio-video conferencing tools

• Ability to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands, establishing priorities and meeting deadlines

• Excellent interpersonal, communication (written and verbal) skills with the ability to work with all levels of management and staff

• Ability to take initiative, prioritize tasks, function independently, and work as part of a team

• Ability to handle sensitive and confidential information with discretion

• Superior attention to detail, calm under pressure, confidence

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable

• Leaders who support your development through coaching and managing opportunities

• Ability to make a difference and lasting impact through collaborative team culture that values innovation, teamwork, and stakeholder engagement

• Work in a dynamic, collaborative, progressive, and high-performing team

• Opportunities to do challenging work

• Opportunities to building close relationships with clients

#LI-KA2

Job Skills

Accountability, Communication, Data Entry, Detail-Oriented, Email Services, Meeting Organization, Office Administration, Organizing, Presentation Software, Prioritization, Proactive Behavior, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

Address:

ROYAL BANK PLAZA, 200 BAY ST:TORONTO

City:

Toronto

Country:

Canada

Work hours/week:

37.5

Employment Type:

Full time

Platform:

CAPITAL MARKETS

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

2026-04-06

Application Deadline:

2026-04-20

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Compensation for this position (including salary and discretionary/variable payments) will be determined by factors, including but not limited to candidate's experience, skills, registration status, performance, individual goals, market conditions, and business needs.

Pay Range

The expected pay range for this position is:

$55,000.00 - $90,000.00

The pay range provided is for the primary work location referenced in the Additional Job Details section of this job posting. Pay ranges may differ based on location. If the posting lists multiple job locations, a recruiter can confirm availability of the role and the relevant pay rage for the additional locations listed. RBC supports pay transparency and we strive to ensure all pay ranges are competitive, fair, and equitable.

You have the potential to earn RBC's discretionary variable compensation program which gives you an opportunity to increase your total compensation, provided that business meets its performance targets and you meet your individual goals.

Our Employment Opportunities

At RBC, we are guided by living shared values of Client First, Integrity, Collaboration, Respect and Excellence and winning together as One RBC. We believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.

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Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com.

RBC is presently inviting candidates to apply for this existing vacancy. Applying to this posting allows you to express your interest in this current career opportunity at RBC. Qualified applicants may be contacted to review their resume in more detail.