Job Description
What is the opportunity? We are seeking an Administrative Assistant to provide comprehensive support to 2 to 3 Managing Directors across COO Group.What will you do?Provide Senior level administrative support to COO leadership team for RBC Capital Markets
Maintain extremely busy outlook calendars and manage the coordination and logistics of both internal and external meetings for team.
Manage complex scheduling across internal and external stakeholders
Help organize and execute events for executive team and external onsite meetings
Arrange and coordinate domestic and international travel agendas
Process expense reports for senior leaders, assist with expense pre-approval process and ensure all policies are followed and items are processed within provided guidelines
Act as a subject matter expert for the team, regarding T&E as well as other policies and procedures
Responsible for office management including and not limited to seat / locker assignments, keeping stationary supplied, mailroom activities, coordination of social events, etc.
Arrange all aspect of in person and virtual meetings
Ensure the executive is well-prepared for meetings and events
Manage the Contingent Workforce Management (CWM) and Statement of Work (SoW) processes for the team, including but not limited to, onboarding and offboarding consultant / contractor resources
Assist with technology requests, supply orders and miscellaneous queries
Assist with recruiting, staff on-boarding, and staff off-boarding, which includes requesting equipment setup and system access
Create and edit spreadsheets and presentations, including printing, copying, collating and binding, for internal and external meetings
Handle regular activities without prompting, and advise in advance of issues or delays
Work cooperatively with other team members in positive partnership to support and provide overall coverage and backup support
Adapt quickly to shifting priorities and make judgment calls in ambiguous situations
Lead and coordinate ad hoc projects as requested
3-5 years’ experience in an Office Admin capacity, supporting senior leaders
Strong experience coordinating calendars, travel arrangements, monthly expenses
Strong experience with Outlook, MS Office Suite, Concur and audio-video conferencing tools
Ability to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands, establishing priorities and meeting deadlines
Excellent interpersonal, communication (written and verbal) skills with the ability to work with all levels of management and staff
Ability to take initiative, prioritize tasks, function independently, and work as part of a team
Ability to handle sensitive and confidential information with discretion
Superior attention to detail, calm under pressure, confidence
Innate ability to develop and maintain constructive and cooperative working relationships with individuals at all levels of the organization
Experience with RBC
Experience in Capital Markets
Ability to anticipate needs, be resilient in challenging situations and persevere to get the job done
Professionalism, initiative, enthusiasm, energy, and a sense of urgency
A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable
Leaders who support your development through coaching and managing opportunities
Ability to make a difference and lasting impact through collaborative team culture that values innovation, teamwork, and stakeholder engagement
Work in a dynamic, collaborative, progressive, and high-performing team
Opportunities to do challenging work
Opportunities to building close relationships with clients
Address:
RBC CENTRE, 155 WELLINGTON ST W:TORONTOCity:
TorontoCountry:
CanadaWork hours/week:
37.5Employment Type:
Full timePlatform:
CAPITAL MARKETSJob Type:
RegularPay Type:
SalariedPosted Date:
2026-03-06Application Deadline:
2026-06-09Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date aboveOur Employment OpportunitiesAt RBC, we are guided by living shared values of Client First, Integrity, Collaboration, Respect and Excellence and winning together as One RBC. We believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.Join our Talent Community
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Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com.
Administrative Assistant • TORONTO, Ontario, Canada
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