Job Description
Job Description
1. Greeting Clients and Visitors
2. Managing Incoming Calls
3. Scheduling Appointments
4. Managing Client Intake
5. Managing Office Correspondence
- Sort and distribute mail and deliveries.
- Prepare and send out letters, faxes, and emails on behalf of attorneys.
- Maintain records of outgoing and incoming correspondence.
6. Handling Legal Documents
7. Maintaining Office Supplies and Equipment
- Order office supplies and ensure the office is stocked with necessary materials.
- Ensure that office equipment (e.g., printers, fax machines) is functioning properly.
- Coordinate repairs or service requests for office equipment as needed.
9. Maintaining Confidentiality
- Handle all client information with a high level of confidentiality and professionalism.
- Ensure that sensitive legal documents are securely stored and only accessible to authorized individuals.
10. Coordinating Office Meetings and Events
- Schedule and coordinate internal meetings, hearings, or client consultations.
- Assist with the preparation and coordination of office events, such as client meetings, conferences, or legal workshops.
11. Assisting with Legal Research or Filing (Occasionally)
12. Other Administrative Duties
- Perform other tasks as needed, such as photocopying, scanning, faxing, or preparing reports.
- Maintain office cleanliness and organization.
- keeping the file room organized.
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