Legal Support (Document Specialist) Services Assistant

Permanent Position – Hybrid

Reporting to the Manager, Legal Assistant Services, the Legal Support Services Assistant has extensive experience in preparing and formatting complex legal documents, including lengthy corporate documents and litigation briefs for court.

Hours of work are from Monday to Friday, 9:00 a.m. – 5:00 p.m. ET. Occasional pre-authorized overtime may be required to meet client needs. This is a hybrid position.

Primary Responsibilities:

• Prepare, format, and proofread complex legal documents across multiple practice areas, including real estate agreements, corporate governance documents, employment and human resources materials, and litigation briefs.
• Ensure documents adhere to firm standards, court requirements and clients expectations, including proper formatting, pagination, and citation.
• Utilize advanced document processing tools to create hyperlinks, tables of contents, and other navigational aids within lengthy documents.
• Collaborate with other LSS team members to ensure accurate and timely completion of tasks, adapting to urgent requests and shifting priorities.
• Collaborate with legal professionals to gather necessary information, clarify instructions and ensure accuracy and completeness of documents.
• Manage version control and track changes in documents to maintain a clear record of revisions.
• Coordinate with internal parties, such as legal assistants and legal professionals, to obtain necessary documentation.
• Provide technical support for document-related issues, including troubleshooting formatting problems and ensuring compatibility across different platforms.
• Maintain confidentiality and security of all legal documents and client information.
• Share knowledge, mentor and cross-train team members.
• Identify areas for process improvement and adopt new technology solutions to enhance efficiency.
• Stay updated on the latest legal document formatting standards and best practices.
• Perform other duties, as assigned, to support the firm’s needs and adapt to changing priorities.

Required Knowledge and Experience:

• Minimum 7 years’ experience as a Document Specialist or similar role in a legal environment.
• Post-secondary education in Office Administration (Legal), Law Clerk program or related field, an asset.
• Proficiency in Microsoft Office Suite, particularly Word, and other document processing software.
• Strong understanding of legal document formatting standards and court requirements.
• Experience in OCCP portal filings an asset.
• Proficiency in Adobe Acrobat and other PDF management tools.
• Excellent attention to detail and organizational skills.
• Ability to work under pressure and meet tight deadlines.
• Strong communication and collaboration skills.
• Familiarity with legal terminology and procedures is a plus.

Pay Range

$70,000 to $80,000 per annum. Pay range to be commensurate with experience.

Vacancy

This role is being posted to fill a current vacancy.

AI Disclosure

Please note that artificial intelligence tools may be used to assist in screening, assessing, or selecting applicants for this position.

About Fasken

As a premier law firm with over 900 lawyers worldwide, Fasken is where excellence meets expertise. We are dedicated to shaping the future our clients want, precisely when it matters most. For more information, visit fasken.com.

Diversity and Inclusion

At Fasken, we believe in a diverse workplace made up of people with unique experiences and qualities. It is important that all our members find our workplace welcoming and caring. An inclusive workplace creates a fair environment where people are respected and valued.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications.

NO AGENCIES, PLEASE.