Family Law Legal Assistant

Family Law Legal Assistant for mid sized law firm client, downtown Toronto.

Job Type: Full-Time Permanent

Target Compensation: From $65,000 to $85,000+ per annum, according to experience.

Additional Benefits: Collegial, high performance work environment offering strong workplace supports and incentives, including excellent employee benefits package, group RRSP plan, additional paid time off between Christmas and New Years, additional paid holiday day during Civic Holiday weekend, paid gym membership, and superior professional training & development and people & culture programs.

Regular Work Hours: 7 hours per day with a 1 hour lunch break, to be worked during regular business hours, Monday to Friday.

Work Location: 100% onsite at client's downtown Toronto office near TTC station.

Responsibilities Summary:

Provide comprehensive legal and administrative support to team of family law professionals, utilizing advanced knowledge of family law procedures, excellent organizational skills, strong client service, and the ability to manage a busy and fast-paced practice with minimal supervision.

• Prepare, draft, and revise legal documents including Applications, Answers, Financial Statements, Affidavits, Case Conference Briefs, Settlement Conference Briefs, and Orders.
• Manage and organize client files (electronic and paper), ensuring accuracy, confidentiality, and compliance with firm policies.
• Schedule client meetings, court appearances, mediations, discoveries, and case conferences; coordinate with opposing counsel, court staff, and experts.
• Assist with the preparation of briefs, disclosure documents, and trial materials.
• Handle court filings (electronic and in-person) with the Ontario Family Court system, including the Superior Court of Justice.
• Communicate professionally with clients, opposing counsel, court staff, and other stakeholders.
• Track deadlines and ensure lawyers are prepared for hearings, conferences, and client meetings.
• Perform general administrative duties such as dictation, correspondence, billing, and time entry.
• Additional family law legal assistant responsibilities as required.

Qualifications:

Education: Post Secondary Degree or Diploma in Legal Administration.

Professional Credentials: Law Clerk Certificate an asset.

Preferred Work Experience: At least 5+ years of experience supporting a family law practice.

Technical and Language Skills Requirements:

• Advanced proficiency with MSWord (will be tested).
• Proficiency with MSOutlook and MSTeams (will be tested).
• Fast and accurate typing speed and superior attention to detail (will be tested).
• Experience with DivorceMate.
• Strong English communication skills, both written and verbal, including advanced level business writing skills, excellent spelling, grammar, proofreading and syntax, and polished, professional telephone manners.

Task-Based Qualifications and Additional Attributes:

• Thorough knowledge and understanding of the statutes of Family Law rules and procedure.
• Thorough knowledge and understanding of court procedures and filing deadlines, including filing court material online.
• Punctual, responsible, and reliable. Demonstrated record of professional conduct and character.
• Focused and able to work effectively with minimal direction and supervision, to prioritize tasks effectively, and to manage volume targets and due dates.
• Pleasant and courteous. Demonstrated commitment to client service and professional representation of the organization.
• Proven ability to professionally handle confidential information and exercise good judgement in the interpretation and application of instructions and organization policy.
• Superior attention to detail, and organized, methodical approach to completion of tasks.
• Advanced organizational, coordinative and time management skills, with the ability to prioritize tasks effectively for self and others, meet tight deadlines and work well under pressure.
• Demonstrated ability to work well both independently and collaboratively, and liaise effectively with a wide and diverse range of internal and external professional contacts.

Additional Requirements:

• Must be legally entitled to work in Canada, providing satisfactory documentation upon request.
• Ability to work 100% onsite, abiding by organization health and safety policies.
• Ability to declare personal Non-Conflict of Interest in execution of position responsibilities.
• Satisfactory Background Checks, Technical Skills Evaluations, and Employment References.

Application Notes:

We are screening and shortlisting Candidates immediately and qualified applications may be contacted same day as date of application.

We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted.

Please note that Marberg Staffing updates job posts regularly, and external job boards may not reflect these changes in a timely fashion. Please refer to https://marberg.com/career-portal for the most current information including salary range.

Please note that for this position, Marberg Staffing only accepts applications through Indeed.ca, LinkedIn and marberg.com.

Candidates are only contacted via official phone call, email, or Linkedin message from Marberg Staffing. Please disregard any initial contact through other mediums such as text message.

Marberg is committed to supporting workplace diversity and inclusivity, to reflect the demographic profile of all Ontarians. Applications are encouraged from equity seeking groups including people of colour, Indigenous people, individuals with disabilities, and people from the LGBTQ2S community.

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