Group Benefits Administrative Assistant

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This range is provided by BenefitsPensions.com. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$50,000.00/yr - CA$55,000.00/yr

Direct message the job poster from BenefitsPensions.com

Operations & Implementation Manager | Driving Operational Excellence, Client Success, and Compliance in Group Benefits Administration

Overview

About Us

We are a growing and dynamic group benefits brokerage firm looking for a detail-oriented, analytical, and proactive Group Benefits Administrative Assistant. This is a key support role within our consulting team—ideal for someone who has experience with group insurance, enjoys working with data, and can manage a variety of operational and administrative tasks, including RFP preparation, renewal support, and special projects.

This is not an internal HR role. We are a Group Benefits Consulting Firm that works with employers and insurance carriers. This role supports our consultants in administering benefits plans for multiple clients.

We’re seeking someone who is equally comfortable formatting reports and presentations as they are analyzing insurer data and supporting high-stakes deliverables for consultants.

Key Responsibilities

• Create and format client deliverables, including reports, briefs, financial summaries, and renewal memos.
• Build professional PowerPoint presentations for client meetings, proposals, and marketing initiatives.
• Utilize Excel to prepare billing summaries, data analysis, and comparative reports for renewals and marketing.
• Provide administrative support for consultants including scheduling, correspondence, and file management.
• Support Consultants with the RFP process, including compiling documentation, formatting submissions, and coordinating carrier responses.
• Assist with ad hoc projects, including internal initiatives, compliance documentation, client onboarding, and research tasks.
• Draft and respond to routine and confidential communications to clients, maintaining a high degree of professionalism and discretion.
• Collaborate with consultants to streamline workflows and maintain consistency in client service delivery.

Qualifications & Skills

• Post-secondary diploma or degree in Business, Insurance, Office Administration, or related field.
• 2+ years of experience in group benefits, employee benefits administration, or financial services (required).
• Advanced proficiency in Microsoft Excel (formulas, formatting, pivot tables, charts) and PowerPoint.
• Comfortable working with financial data, insurance documents, and carrier reports.
• Excellent verbal and written communication skills with strong proofreading and formatting abilities.
• Strong organizational and time management skills with the ability to handle multiple priorities.
• High level of professionalism, discretion, and initiative.
• Adaptable and resourceful, with the ability to perform ad hoc duties independently and effectively.

Why Join Us?

• Fast-growing brokerage firm with meaningful growth and advancement opportunities.
• Competitive compensation with commission opportunities.
• Full benefits package including dental, vision, extended health care, life insurance, critical illness insurance, disability insurance, and an Employee & Family Assisted Program (EFAP).
• Team-oriented, supportive work culture and regular company events.
• Office located in Toronto with a Monday–Friday, 9-5pm schedule.
• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• Wellness program

Ability to commute/relocate

• Toronto, ON M4M 2R7: reliably commute or plan to relocate before starting work (required)

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative and Analyst

Industries

• Insurance and Insurance Agencies and Brokerages

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