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Corporate Legal AssistantIQ PARTNERS • Toronto, ON, CA
Corporate Legal Assistant

Corporate Legal Assistant

IQ PARTNERS • Toronto, ON, CA
30+ days ago
Job type
  • Full-time
Job description

Overview

Our client, a well-established and highly regarded law firm, is looking for a Corporate Legal Assistant to join their Toronto office. This is an excellent opportunity to be part of a high-performing legal team that values professionalism, excellence, and client service.

What You’ll Be Doing:

  • Managing incoming correspondence and emails, prioritizing for review, drafting responses, or redirecting to appropriate team members.
  • Assisting with the preparation and filing of corporate documents related to incorporations, amendments, annual returns, and other business filings.
  • Coordinating travel, meeting schedules, and logistics for corporate transactions and closings.
  • Supporting the preparation of presentations, reports, and materials for internal and external meetings, including board and shareholder meetings.
  • Maintaining organized and up-to-date electronic and physical corporate records, including minute books and corporate databases.
  • Processing lawyer expenses, reconciling reports, and ensuring adherence to firm policies.
  • Opening and closing client matters in accordance with internal protocols.
  • Handling time entry, docketing, and billing tasks with accuracy and efficiency.
  • Managing complex calendars, coordinating meetings, and preparing lawyers with necessary documents and briefing materials.
  • Liaising with clients, government offices, and regulatory bodies regarding filings, forms, and corporate compliance.

What You Bring to the Table:

  • Legal Assistant Diploma or equivalent education.
  • Minimum of 1+ years of experience supporting corporate lawyers in areas such as competition, financial services, business, or tax law.
  • Ability to manage multiple priorities in a fast-paced environment.
  • Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and legal document management systems.
  • Excellent organizational and time management skills with a strong attention to detail.
  • Strong written and verbal communication skills, with a high level of professionalism.
  • Proactive and resourceful, with the ability to work independently and as part of a team.
  • Strong problem-solving skills and a commitment to continuous learning.
  • Willingness to work flexible hours as needed.

Seniority level

  • Not Applicable

Employment type

  • Full-time

Job function

  • Legal

Industries

  • Legal Services

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Corporate Legal Assistant • Toronto, ON, CA

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