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Cpus Engineering Staffing Solutions Inc.
OPEN: Project AdministratorCpus Engineering Staffing Solutions Inc. • Toronto, ON, CA
OPEN: Project Administrator

OPEN: Project Administrator

Cpus Engineering Staffing Solutions Inc. • Toronto, ON, CA
30+ days ago
Job type
  • Full-time
Job description

We are currently requesting resumes for the following position: Project Administrator

Resume Due Date:Friday, August 01, 2025 (5:00PM EST)

Job ID: 935-003

Number of Vacancies: 1

Level: Intermediate / Senior

Hours of work:40 Hours per week

Location: 90 Eglinton Ave East, Toronto

Work Mode: On Site/ Hybrid

Job Overview

Meeting Coordination & Documentation

  • Facilitate 20+ internal project status meetings.
  • Prepare and distribute detailed meeting minutes.
  • Track action items and ensure follow-through.

Client Reporting

  • Prepare and submit monthly progress reports to 5 key clients.
  • Ensure reports are accurate, consistent, and timely.

Action Item Management

  • Track and follow up on internal and external meeting action items.
  • Escalate missed or at-risk deadlines to senior management.

Schedule Coordination

  • Act as liaison between schedulers and project managers.
  • Ensure schedule data is accurate and aligns with contractual requirements.

Governance Support

  • Maintain logs of decisions, risks, and deliverables.
  • Assist with gate review packages and project close-out documentation.

Process Improvement

  • Identify bottlenecks in reporting and coordination.
  • Recommend and implement efficiency improvements.

Key Skills & Competencies Required

  • Project Coordination: Strong organizational skills to manage multiple meetings, schedules, and stakeholders.
  • Communication: Clear written and verbal communication for reporting, meeting minutes, and stakeholder updates.
  • Stakeholder Management: Ability to liaise across teams and escalate issues appropriately.
  • Documentation & Reporting: Experience with progress reports, governance logs, and project documentation.
  • Attention to Detail: Accuracy in tracking action items, schedules, and deliverables.
  • Process Improvement: Analytical mindset to identify inefficiencies and propose solutions.

Tools Likely Used

MS Office Suite, SharePoint, MS Project, or similar tools.

  • Experience Level:5–10 yearsin project administration, PMO support
  • Industry: experience in construction, engineering, utilities, or infrastructure project environments.
  • Certifications (Preferred):
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OPEN: Project Administrator • Toronto, ON, CA

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