Finance Administrator

Job Description

Come join our growing team! VR Mechanical is seeking a proactive and detail-oriented Accounts Payable focused Finance Administrator to join our team in Ontario.

Responsibilities

• Process a high volume of vendor invoices accurately and efficiently, ensuring proper coding to jobs, cost codes, and general ledger accounts
• Match invoices to purchase orders, contracts, and receiving documentation (3-way matching)
• Verify pricing, quantities, taxes (HST), and approvals prior to payment
• Manage subcontractor and supplier invoices, including holdbacks and statutory requirements
• Prepare and process weekly payment runs (EFT, ACH, cheques) in accordance with company policies
• Maintain vendor records, including onboarding, banking details, and payment terms
• Respond to vendor inquiries and resolve invoice discrepancies in a timely and professional manner
• Reconcile vendor statements and investigate variances
• Support month‑end close by preparing AP accruals, reconciliations, and reporting
• Ensure compliance with internal controls, audit requirements, and company policies
• Coordinate with project managers, procurement, and finance to resolve billing and cost issues
• Maintain organized digital AP records for audit and compliance purposes
• Assist with continuous improvement initiatives, including AP automation and process enhancements

Competencies (Skills & Attributes)

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