Project Coordinator

Project Coordinator

Toronto, ON

Forensic Engineering is one of Canada’s largest and most respected multi-disciplinary forensic firms. Our core team of professional investigators, engineering technicians and support staff is enhanced through relationships with some of the top scientists, standard-makers and specialized consultants in North America serving a wide variety of industries including: Insurance, Manufacturing, Legal, Construction, Health Care, Commercial and Residential Property, Financial, Government, Hospitality, Mining, Renewable Energy and Transportation.

If you want to be a part of this fun, exciting, growing firm and contribute your skills, knowledge and abilities to our diverse group of professionals, we are looking for you.

Purpose:

The Project Coordinator will report directly to the COO or a designated staff member appointed by the COO. This role requires exemplary customer service to external clients and administrative support to internal clients, ensuring all duties are performed professionally and efficiently.

A minimum of - years of experience in an administrative support capacity, preferably in a professional services, corporate, or insurance environment, is strongly preferred. A background in construction administration would be considered an asset for this role.

Role Responsibilities:

The Project Coordinator will be responsible for, but not limited to, the following duties:

• Manage and track client files from acquisition to completion, including file intake.
• Support day-to-day project management for each practice member, including budgets, timelines, and deliverables.
• Coordinate and manage calendars, scheduling appointments for experts.
• Handle multiple projects in a fast-paced environment, ensuring deadlines are met.
• Work with Practice Leads, experts, and operations staff to streamline administrative processes and anticipate project needs.
• Produce and deliver invoices in coordination with practice members, ensuring compliance with procurement agreements and company policy.
• Schedule and coordinate travel, site visits, and teleconferences.
• Liaise with third-party vendors and contractors to retain services.
• Follow up on aging accounts receivables, as assigned.
• Coordinate the production and issuance of technical reports.
• Manage the main call line and email during business hours, triaging and distributing as required.
• Perform general clerical duties, including scanning, filing, and document management.
• Perform additional duties as required.

Requirements:

• A minimum of - years of experience in an administrative support capacity, preferably in a professional services, corporate, or insurance environment.
• Experience in a professional services environment, particularly within a legal office, would be an asset.
• Ability to work independently with minimal supervision while managing competing priorities.
• Proficiency in Microsoft Office applications (Outlook, Teams, Word, and Excel), with experience coordinating calendars, meetings, and communications across multiple platforms.
• Strong business acumen with the ability to anticipate needs, problem-solve, and take initiative.
• Experience liaising with senior leadership, external vendors, and key stakeholders in a professional and confident manner.
• Post-secondary education would be considered an asset.

Competencies & Attributes:

• Strong commitment to client service.
• Excellent written and verbal communication skills.
• Ability to organize, prioritize, and multitask effectively.
• Professional and pleasant telephone manner.
• Strong organizational skills and attention to detail.
• Great interpersonal communication and customer service skills.
• Ability to adapt quickly to changing priorities and work under pressure.
• Demonstrated ability to take initiative and drive administrative processes efficiently.
• Understanding of business processes and workflow management to support efficient project coordination.
• Results-oriented and proactive.
• Proficient in learning and utilizing new computer applications.
• Excellent teamwork and collaboration skills.

Our Mission:

We are problem solvers. Together, our passionate and diverse professionals are relentless in their pursuit of the truth. We bring clarity to complex scientific problems to help our clients make decisions with confidence.

How we work:

Our corporate philosophy is based on providing an unparalleled combination of technical excellence, powerful reporting, and professional service. That, combined with our commitment to ethical practice, has quickly established us as the preeminent forensic firm in Canada servicing the legal and insurance industries. The firm is progressive in its management practices and is committed to implement systems and protocols that will support ongoing growth.

Our Process:

Forensic Engineering is an equal opportunity employer and is committed to providing an accessible recruitment process. We welcome applications from all qualified individuals and are committed to equal employment opportunity regardless of gender identity or expression, race, ethnic origin, creed, place of origin, age, sex, marital status, physical or mental disability, sexual orientation, and any other category protected by law. Upon request we will provide accommodation for applicants with disabilities.

We believe in diversity and inclusivity and that is why our interview process is designed for a positive candidate experience and to ensure every candidate is evaluated equally. All applications will be reviewed from our Talent Team and the successful candidate(s) will go through the following recruitment process:

• Recruiter Phone Interview
• Hiring Manager(s) Interview
• Team Interview

Interested applicants are encouraged to apply through our applicant tracking system -

We thank all candidates for their interest however, only those qualified for the position will be contacted