Talent.com
BMO
Executive Assistant, Investment Banking, BMO Capital MarketsBMO • Toronto, Ontario, Canada
Executive Assistant, Investment Banking, BMO Capital Markets

Executive Assistant, Investment Banking, BMO Capital Markets

BMO • Toronto, Ontario, Canada
30+ days ago
Job type
  • Part-time
Job description
Application Deadline:

Address:
100 King Street West

Job Family Group:

Business Management

Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.
  • Provides subject matter expertise and advice related to assigned strategic initiatives and act as relationship management for assigned initiatives.
  • Builds effective relationships with internal/external stakeholders.
  • Breaks down strategic problems, and analyses data and information to provide insights and recommendations.
  • Gathers and formats data into regular and ad-hoc reports, and dashboards.
  • Leads the planning, coordinating and implementing department events.
  • Provides senior level administrative and operational support within a large, diverse team including one or more senior executives.
  • Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information.
  • Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting.
  • Provides input into the planning and implementation of administrative programs.
  • Coordinates and monitors budgets and reporting on results vs. budget.
  • Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities.
  • Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events.
  • Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.
  • Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures).
  • Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries.
  • Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements
  • Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.
  • Makes travel arrangements, booking flight/hotel reservations as needed.
  • Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
  • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
  • Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution.
  • Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).
  • Collaborates with internal and external stakeholders in order to deliver on business objectives.
  • Organizes work information to ensure accuracy and completeness.
  • Focus may be on a business/group.
  • Thinks creatively and proposes new solutions.
  • Exercises judgment to identify, diagnose, and solve problems within given rules.
  • Works mostly independently.
  • Broader work or accountabilities may be assigned as needed.
  • Take measured risks while protecting the bank by applying our Risk Management Framework in the execution of your role, in line with our Risk Culture and within our approved Risk Appetite, making sound and risk informed decisions that align to business strategy, protect assets, and adhere to applicable policy documents (Frameworks, Policies, Standards, Procedures and Supporting documents), laws and regulations.

Qualifications:
  • Typically 7+ years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study.
  • Specialized knowledge from education and/or business experience.
  • Verbal & written communication skills - In-depth.
  • Collaboration & team skills - In-depth.
  • Analytical and problem solving skills - In-depth.
  • Influence skills - In-depth.
The salary range for this role is $65,000 up to $84,500 CAD (subject to the candidate meeting the specific skills, experience, education, and qualification requirements)

Salary :

$45,500.00 - $84,500.00

Pay Type:

Salaried

The above represents BMO Financial Group's pay range and type.

Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group's expected target for the first year in this position.

BMO Financial Group's total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards

About Us

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.

As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one - for yourself and our customers. We'll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we'll help you gain valuable experience, and broaden your skillset.

To find out more visit us at https://jobs.bmo.com/ca/en .

BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other's differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.
Create a job alert for this search

Executive Assistant, Investment Banking, BMO Capital Markets • Toronto, Ontario, Canada

Similar jobs

BDC Capital Investment Associate Role

ThestorywatchToronto, ON, CA
Full-time

Step into the investment field as a BDC Capital Investment Associate.Engage deeply with innovative Canadian companies in a hybrid working model.As part of the Growth Venture Fund, you will report t... Show more

 • Promoted

Investment Banking Analyst

MercorToronto, ON, CA
Full-time

This range is provided by Mercor.Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.UK/Canada/Europe/East Asia-based.Restructuring & Distressed Inv... Show more

 • Promoted

Vice President - Investment Banking - Diversified Industries

JPMorganChaseToronto, ON, CA
Full-time

As a Vice President in Investment Banking - Diversified Industries, you will develop strong relationships with corporates and financial institution clients and work across different product lines.Y... Show more

 • Promoted

Mizuho | Greenhill – Investment Banking M&A Associate (Toronto)

Greenhill & Co.toronto, on, Canada
Full-time

Greenhill, acquired by the Mizuho Financial Group in 2023, is a part of the Mizuho Americas Corporate and Investment Bank.Greenhill focuses on providing strategic and financial advice on significan... Show more

 • Promoted

Partnerships Executive in Fintech

Elect CapitalToronto, ON, CA
Full-time

Elect Capital is seeking a high-performing Partnerships Executive to enhance our broker network effectively.This role merges strategic oversight with rapid deal-making in a dynamic fintech environm... Show more

 • Promoted

Senior Associate, Capital Activity- Private Equity/ Private Markets

MufToronto, ON, CA
Full-time +1

Senior Associate, Capital Activity- Private Markets.Employment Type: Permanent Full Time.Compensation: CAD 72000 - CAD 105600 - yearly.MUFG Investor Services is a trusted partner to many of the wor... Show more

 • Promoted

Toronto Investment Banking Analyst Role

Morgan StanleyToronto, ON, CA
Full-time

Explore a rewarding career as an Investment Banking Analyst at Morgan Stanley in Toronto, specializing in sophisticated financing and strategic M&A transactions.Thrive in an environment that values... Show more

 • Promoted

Investment Representative

moomooToronto, ON, CA
Full-time

About Moomoo Canada Financial Inc.MFC) is a subsidiary of FUTU Holdings Inc.NASDAQ: FUTU), a global leader in online brokerage and wealth management solutions.Moomoo is one of the most trusted and ... Show more

 • Promoted

FINANCE BUSINESS PARTNER (HYBRID)

Green Shield Canada (GSC)Toronto, ON, CA
Full-time

When it comes to health, we’re always looking for ways to push for better.It’s why we were founded in the first place.In 1957, our founder, pharmacist William Wilkinson, witnessed a mother sacrific... Show more

 • Promoted

Investment Advisor Assistant

Ventum FinancialToronto, ON, CA
Full-time

Investment Advisor Assistants to join our Private Client Services team in various office locations.This role will support a team of Investment Advisors/Portfolio Managers in establishing and mainta... Show more

 • Promoted

Managing Director - Investment Banking Leadership

Agentis CapitalToronto, ON, CA
Full-time

Join Agentis Capital Advisors as a Managing Director in Investment Banking.Lead critical advisory transactions while fostering senior-level client relationships and business growth.This key role in... Show more

 • Promoted

BDC Associate for Impactful Investments

VC StackToronto, ON, CA
Full-time

Drive growth and innovation as a VC Associate at BDC’s Thrive Venture Fund, focusing on investments in women-led tech companies.This role features a hybrid working arrangement and hands-on involvem... Show more

 • Promoted

Capital Markets BA/BSA X4

Nexus Systems Group Inc.Toronto, ON, CA
Full-time

Hybrid - Toronto – 2 days/week (Tuesdays, Wednesdays).Subject to change: 3–4 days onsite may be required based on business needs.Contract Duration: ASAP to Fiscal Year End 10/31/2026 – Approx.Possi... Show more

 • Promoted

Wealth Management Investment Associate

ScotiabankMarkham, York Region, CA
Full-time

Take the next step in your career with Scotia Bank as an Investment Associate, where you will support Wealth Advisors in managing client portfolios and enhancing business development strategies.Thi... Show more

 • Promoted

Associate, Investment Banking - Financial Sponsors - Toronto, ON

Scotiabank - Global Banking and MarketsToronto, ON, CA
Full-time

Associate, Investment Banking – Financial Sponsors – Toronto, ON.Global Banking and Markets (GBM) conducts the Bank’s wholesale banking and capital markets business with corporate, government and i... Show more

 • Promoted

Investment Banking Analyst

Banque Nationale du CanadaToronto, ON, CA
Full-time

A career as an Analyst in the Diversified Industries team at Capital Markets National Bank of Canada means being an expert in supporting all coverage groups.This role will allow you to have a posit... Show more

 • Promoted

Investment Advisor Assistant

Canaccord Genuity Group Inc.Toronto, ON, CA
Full-time

We strongly encourage applications from all qualified individuals regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status.CG pro... Show more

 • Promoted

Join Mercor as Investment Banking Expert

ObsidianToronto, ON, CA
Full-time

Step into a unique opportunity with Mercor as an Investment Banking Expert on an innovative research project starting in October.Utilize your financial modeling skills to drive AI advancements.Merc... Show more

 • Promoted

Toronto Investment Banking Analyst - M&A & Financing

PowerToFlyToronto, ON, CA
Full-time

A leading global investment firm in Toronto is seeking an Investment Banking Analyst to manage complex transactions including mergers and acquisitions and equity/debt financing.The ideal candidate ... Show more

 • Promoted

Investment Analyst Role at BDC

VC StackToronto, ON, CA
Full-time

Transform the investment landscape as a Venture Capital Analyst with BDC.Embrace a hybrid work model while conducting critical analyses to support Canadian entrepreneurs.This analyst role at BDC Ve... Show more