Undergraduate Assistant

Date Posted: 09/03/2026
Req ID: 50075
Faculty/Division: UofT Scarborough
Department: UTSC:Dept-Anthropology
Campus: University of Toronto Scarborough (UTSC)
Position Number: 00043006
Existing Vacancy: Yes

Description:

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The Departments of Anthropology and Sociology, at the University of Toronto Scarborough, consist of award-winning faculty who combine active and productive research programs with teaching innovation and excellence. Many of the Faculty’s expertise extend well beyond Canada to cover all regions of the globe. All our programs focus on teaching the core skills of critical thinking, qualitative and quantitative research methods and analysis, and excellence in writing. The programs are designed to intrigue and satisfy students’ curiosity, to nourish their mind, and to equip students to become effective citizens of the global community.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:

Under the general direction of the Manager, Finance and Administration, we are recruiting for an Undergraduate Assistant to provide administrative support services for programs and courses in departments of Anthropology and Sociology. You will serve as an essential resource to faculty and students on the hiring process and CUPE 3902 collective agreements of Teacher Assistants, Course Instructors, Sessional Lecturers, and Invigilators. Your professionalism and efficiency will contribute to the pursuit of excellence in faculty teaching and student learning within the two departments.

This position is well-suited to someone who thrives in a high-achieving and demanding university environment, enjoys coordinating administrative activities, and takes pride in providing high-quality service to a diverse academic community.

Your responsibilities will include:

• Coordinating the recruitment and training process of teaching assistants, exam invigilators, course instructors, sessional lecturers and/or stipend instructors.
• Proofing and posting adverts to recruit applicants on hiring software.
• Interpreting guidelines to determine the eligibility of graduate students for teaching assistantships.
• Preparing draft employment letters using templates on hiring software
• Collecting supporting documentation required for payroll and/or HRIS processing.
• Maintaining information in databases and digital platforms.
• Collating and organizing data for various reports.
• Tracking and monitoring enrollments and informing management of enrollment numbers.

Essential Qualifications:

• Advanced College Diploma (3 years) in an acceptable field or acceptable combination of equivalent experience. Bachelors degree is highly preferred.
• Minimum two (2) years of relevant administrative and academic support experience in a complex, service-oriented office environment.
• Demonstrated experience providing front line customer service working with a wide variety of stakeholders.
• Demonstrated ability to coordinate efficient administrative processes and to maintain electronic and hard copy filing systems.
• Experience handling confidential or sensitive information within a professional setting.
• Must be proficient in Microsoft Excel and Word, E-mail (e.g. Outlook) and utilizing the Internet
• Exceptional organizational with demonstrated ability to manage multiple priorities effectively
• Proven ability to work both independently and collaboratively within a team-based environment.
• Advanced proficiency in Microsoft Office Suite, particularly Excel for data organization and reporting.
• Must have superb communication (verbal and written) and interpersonal skills, maintaining tact when dealing with others under pressure.
• Strong commitment to accuracy, quality, and attention to detail in all aspects of work.
• Demonstrated capacity to perform effectively under time constraints and competing deadlines, while managing interruptions and shifting priorities.
• Applicants are expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

Assets (Nonessential):

• Experience working in a post-secondary or academic administrative environment, supporting students, staff, faculty and community populations.
• Familiarity with university systems and processes (e.g., student records, room bookings, academic policies and handbooks, HR or payroll workflows).
• Experience supporting recruitment or onboarding processes for teaching assistants, instructors, or casual staff.
• Proficiency with database management, reporting tools, or enterprise systems (e.g., ROSI/ACORN, HRIS, Quercus, or similar platforms).
• Familiarity with accessibility standards and inclusive administrative practices in educational settings
• Experience contributing to process improvement, workflow coordination, or administrative innovation.

To be successful in this role you will be:

• Approachable
• Communicator
• Organized
• Possess a positive attitude
• Resourceful

Notes:

• This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto's Alternative Work Arrangements Guideline.

Closing Date: 09/14/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 08 -- $63,963. with an annual step progression to a maximum of $81,797. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.