Office Administrator - Dorval

Our client in Dorval is currently looking for an Office Administrator to ensure smooth office operations. The successful candidate will manage shipping and invoicing, and address customer inquiries while maintaining detailed records. Candidates should have a customer-oriented approach, strong communication skills, and proficiency
in administrative tasks and office software. A post-secondary education in administration is preferred, and a passion for organization and detail is essential.

Advantages
Monday-Friday 8AM-5PM
3 weeks vacation
5 sick/personal days
Competitive Salary 55,000-70,000$ (based on experience)
Year end bonus
Work for a leader in the industry

Responsibilities
Manage daily administrative tasks.
Handle shipping and invoicing documentation responsibilities
Maintain accurate records and address customer inquiries.
Assist in communication with internal and external team members.

DAILY TASKS:
Respond to emails, print out all invoices to enter in A/P, respond to all enquiries from customers. email shipment notices to customers
Create Purchase Orders in Quickbooks
Process Customer purchase orders.(Enter all Customer Purchase Orders in Excel spreadsheet and forward on to Production. Flag New Products)
Enter A/P invoices and issue payments ,Cheques, etransfers

Verify Fedex tracking for shipments in transit
Go to Fedex billing, print invoices and enter in Quickbooks, chargeback transport to Customers
Once shipping list is sent, enter all info in spreadsheet, issue packing slips and do shipping in Fedex Manager.
Enter customer payments (through Wire transfers and cheques) reconcile and run aging, Keep accounts current according to terms.
Match, enter all receipts and Reconcile Visa’s when time is available

Qualifications
Proficient in Administrative Assistance and Office Administration tasks.
Bookkeeping experience an asset
Microsoft (Word, Excel, Outlook)
English spoken with an advanced French
English-speaking internal and external [clients/partners/employees] located outside Quebec on a [daily/regular] basis
Hands-on experience with Office Equipment and tools.
Strong Communication and interpersonal skills.
Customer-oriented approach and Customer Service skills.
Attention to detail and strong organizational capabilities.
Proficient in standard office software.

Summary
Why Randstad?

There are a lot of good jobs, great companies and great bosses.
At Randstad, we're here to help you find the right fit.

If you don't have a Randstad profile yet and are interested in this position, we invite you to call us at 514.695.3315 and ask for Brandon or Sean to arrange a meeting with you. You can email your resume to brandon.freger@randstad.ca / sean.lynch@randstad.ca

Please add us on LinkedIn
- https://www.linkedin.com/in/sean-lynch-370492126/
- https://www.linkedin.com/in/brandon-freger-ba340392/

For a complete list of all available jobs by division, visit www.randstad.ca.

We look forward to hearing from you

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.