Executive Assistant- Dorval

Our client in the transport industry in Dorval is currently looking for an executive assistant The executive assistant will provide high-level administrative support to the Senior Leadership Team (SLT). The executive assistant will have other tasks that are related to dealing the day to day operations.

Advantages
Monday-Friday 8:30AM-4:30PM (Flexible)
3 weeks vacation
Health and Dental benefits
Floater Days
Christmas Holiday shutdown
Cell phone provided
Salary $55,000-$70,000 (based on experience)
2-3 days work from home after probation period based on employer discretion

Responsibilities
• Manage the CEO and Group President’s calendars and daily activities
• Plan and coordinate meetings and events for the SLT (scheduling, reservations, equipment, supplies, refreshments, etc)
• Coordinate domestic and international travel arrangements and accommodations for the SLT
• Process invoices, expense reports and reconcile statements and receipts
• Prepare presentations, meeting materials and reports as needed
• Draft letters and communications
• Record meeting minutes and follow up on related action items, as required
• Perform routine office tasks necessary for the operation and presentation of a professional office environment
• Provide assistance with quarterly all employee calls and weekly operations briefings
• Assist and support company event planning
• Replace reception one day per week and act as backup as required
• Complete general errands as required
• Other related projects and assignments as needed

Qualifications
• Minimum of 5-10 years of relevant experience and prior experience in an Executive Assistant role
• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers
• Excellent organizational skills (able to prioritize, multi-task, and effectively manage time)
• Flexibility and adaptability to meet deadlines and manage changing priorities
• Detail-oriented with an emphasis on quality of work
• Excellent computer proficiency (MS Office – Word, Excel, PowerPoint, MS Project and Outlook)
• Motivated self-starter, resourceful with a positive, professional attitude,
• Strong problem-solving skills with the ability to identify alternative solutions
• Exhibits diplomacy, sound judgment and tact
• Demonstrates a high level of confidentiality
• Team focused with the ability to work independently, demonstrate creativity
• Demonstrates strong and visible support of our values
• Maintain compliance with all company policies and procedure
Excellent oral and written communication skills
Strong interpersonal skills
Positive, professional attitude and the ability to take initiative
Strong sense of urgency and ability to function in a fast-paced environment
Knowledge of AMS and/or SharePoint, an asset


If interested in this opportunity or know someone who would be a good fit. Please send your CV to brandon.freger@randstad.ca or sean.lynch@randstad.ca or melissa.cumetti@randstad.ca or give us a call 514-695-3315

Summary
Why Randstad?

There are a lot of good jobs, great companies and great bosses.
At Randstad, we're here to help you find the right fit.

If you don't have a Randstad profile yet and are interested in this position, we invite you to call us at 514.695.3315 and ask for Brandon or Sean to arrange a meeting with you. You can email your resume to brandon.freger@randstad.ca / sean.lynch@randstad.ca /

Please add us on LinkedIn
- https://www.linkedin.com/in/sean-lynch-370492126/
- https://www.linkedin.com/in/brandon-freger-ba340392/

For a complete list of all available jobs by division, visit www.randstad.ca.

We look forward to hearing from you

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

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