Executive assistant

You thrive on large-scale projects and want to contribute your talent to a visionary company that is redefining Quebec's energy future. Known for your exemplary rigor and organizational skills, you will play a central role within a team where initiative and collaboration are valued daily.

This Executive Assistant position, located in the heart of downtown Montreal, offers you the opportunity to flourish professionally in a stimulating environment where your human values will truly resonate with your workplace.

In addition to joining a solid and respected organization, you will benefit from a dynamic and accessible work environment thanks to our strategic location in downtown Montreal. This is the perfect time to propel your career to new heights by joining a passionate and committed team.

Does this opportunity appeal to you? Don't wait any longer and send us your application today to begin this new chapter in your professional journey!

Advantages
- Competitive salary

- Hybrid work schedule (2-3 days in the office)

- Group insurance partially paid by the employer
- Pension plan
- Potential annual bonus of up to 15%

Responsibilities
Located in our Montreal office, you will work closely with the Chief Financial Officer and the finance team.

• Providing administrative support to the General Manager of the North American business unit and the team;
• Managing emails and calendars;
• Preparing documents for meetings;
• Reviewing, editing, and translating documents;
• Travel arrangements and logistics: planning business trips and booking workspaces (in Montreal and at group offices);
• Expense accounts: reconciling credit card statements and tracking travel;
• External relations support: follow-ups after meetings and external outreach;
• Collaborating with the team of administrative assistants to coordinate the activities of the Executive Committee and governance bodies;
• Managing purchase requests, purchase orders, and invoices in SAP.

Qualifications
• A Diploma of Vocational Studies (DEP) in office administration or secretarial studies will be considered an asset;
• 10 years of experience as an administrative assistant;
• Excellent command of spoken and written French; bilingualism required;
• Excellent knowledge of Microsoft Office Suite (Word, Excel, Outlook);
• Knowledge of SAP will be considered an asset;
• Excellent command of French and very good command of spoken and written English are essential;
• Initiative, thoroughness, organizational and prioritization skills, and availability;
• Strong interpersonal and communication skills;
• Discretion and confidentiality;
• Adaptability, sound judgment, and ability to manage a workload with multiple priorities.


Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (oral and written). In particular, this position will require the employee to:
-communicate with English-speaking clients/partners/employees located outside Quebec on a daily basis
-work on client projects, products or deliverables that are required to be delivered to clients in English

Summary
Interested in this position?

Email us anytime at dorine.sportouch@randstad.ca.

If you know anyone interested in administrative support positions, please feel free to provide them with our contact information. We'd be happy to help!

For more information on this and all other currently available positions, visit www.randstad.ca.

We look forward to receiving your resume!

All resumes received will be reviewed equally.

Only selected candidates will be contacted.

Randstad Canada, 525 Viger Avenue West, Suite 501, Montreal, Quebec H2Z 0B3

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.