Billing Clerk
Requisition ID : 9336
Location :
Calgary, AB, CA, T2B 0R5
Pay Type : Hourly
Overview
The Billing Clerk is responsible for managing the invoicing process within the Foothills Ready Mix & Construction, ensuring timely and accurate billing practices.
This position reports to the Controller for SAB Construction and collaborates closely with administrative accounting staff and management.
The Billing Clerk plays a vital role in fostering a culture of agility, collaboration, and empowerment (ACE), driving continuous improvement throughout the organization.
Responsibilities : Financial Management
Financial Management
Develops goals and objectives for efficient billing operations, tracking performance and identifying opportunities for improvement.
Produces timely and accurate invoices and billing reports, with a focus on attention to detail and process enhancements.
Monitors job activity through SAP, Track, and Frontline to ensure all revenue is captured.
Prepares monthly billing-related reports, including Cost Accruals and Revenue Journals.
Conducts estimated versus actual cost analysis by job and assists in general ledger queries / variance analysis.
Works with operations to maintain Work In Progress (WIP) below the 30-day target.
Reviews job cost summaries with operations to identify and rectify discrepancies.
Customer Focus
Assists customers with billing inquiries and resolves disputes.
Provides invoice backup and processes adjustments or re-bills as required.
Tracks customer invoice aging and follows up as needed.
Acts as a liaison between Credit, Operations, Estimating, and Management to ensure timely and accurate invoicing and resolution of issues.
Operations Management
Generates invoices based on quantity sheets and discussions with Operations.
Tracks job progress and internal material transfers, ensuring proper job setup for seamless transaction flow.
Monitors material tonnages related to jobs.
Specific Accountabilities
Ensures all active jobs are invoiced promptly and accurately.
Facilitates the collection of invoices by ensuring all necessary documentation is available.
Regularly reports on job performance through worksheets, journal entries, cost allocations, and revenue accruals.
Performs month-end duties to guarantee an accurate and timely month-end close.
Maintains WIP below 30 days.
Dimensions / Relationships with Others’ Jobs
Provides support to the General Manager, Credit Department, Finance, Operations, and Estimating teams.
Directly reports to the Controller for SAB Construction.
Qualifications and Qualities :
Education :
An undergraduate degree in Accounting or a related field considered an asset.
Experience and Skill Set :
Minimum of 1 year of billing or accounting experience preferred.
Self-starter with a willingness to take on additional responsibilities as needed.
Proficient in Microsoft Office.
Excellent written and oral communication and teamwork / interpersonal skills.
Ability to work under tight deadlines.
Disciplined and process-oriented.
Strong problem-solving and analytical skills.
Highly organized with effective time management and task prioritization abilities.
Competencies : Drive for Results
Drive for Results
Detail-Oriented
Time Management
Task Prioritization
Highly Organized
Active Listening
Composure
Customer Focus
As part of our dedicated focus on the health and safety of all employees, a pre-employment medical, including drug and alcohol testing and a criminal record check, may be required.
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