Planning Clerk -

Working for City of Thorold

By joining the City of Thorold team, you will be choosing to become part of the fastest growing municipality in the beautiful Niagara region. Working with us means a great pension, benefits package and a supportive and collaborative team environment. We invest in our people and prioritize creating opportunities for our employees to learn and grow in their roles.

Are you looking for a career opportunity in a fast-growing community? The City of Thorold is offering an exciting opportunity for a motivated individual to gain hands‑on experience in municipal planning. The Planning Clerk is an important contributor in the planning division supporting the division through a variety of administrative tasks, most importantly, holding the role of Secretary‑Treasurer to the Committee of Adjustment. This is a fantastic opportunity to grow professionally while contributing to meaningful work that helps shape our community.

Primary Function

Under the direction of the Development Coordinator, Planning Services, the Planning Clerk performs administrative duties related to the Planning Division and technical duties that support the planning application process, including serving as Secretary‑Treasurer for the Committee of Adjustment (CoA). This role ensures compliance with the Ontario Planning Act, manages planning files, and coordinates communications among stakeholders, including applicants, the public, and municipal staff. The incumbent assists in delivering efficient and transparent planning services to support Thorold’s growth and development objectives.

Duties and Responsibilities

• Accountable for the overall administration and support of the Committee of Adjustment / Property Standards Committee
• Responsible for ensuring that Consent and Minor Variance applications meet the Planning Act prescribed timelines
• Ensuring that Consent and Minor Variance applications are compliant with Planning Act requirements
• Circulates Consent and Minor Variance applications; prepares circulations to internal and external agencies for review and comments; collects, tracks and files comments from departments and agencies and forwards to Planners
• Coordination of public notification for Committee of Adjustment applications including the preparation of public notice signs to be erected on the property, preparation and mailings of notice of hearing, notice of decision and appeal and final and binding notices
• Attend and administer Committee meetings, including both in person and / or remote / electronic meetings when required
• Implements Committee of Adjustment decisions, ensures conditions are fulfilled and issues clearances
• Certifies survey of consent as final, and issues final certificate of consent
• Collection and assembly of information for Ontario Land Tribunal appeals and hearings
• Process mail, daily cash receipts for the Committee of Adjustment and maintain departmental petty cash
• Book meetings and appointments as required
• Review and process invoices and undertake associated accounting duties
• Maintain office supply inventory
• File management including archiving of closed files
• Serve as the primary contact with the public for the submission and administrative procedures related to minor variance and consent applications
• Liaise with staff regarding planning files specific to Committee of Adjustment applications
• Provide administrative support to all division staff
• Other related duties as assigned

Education and Experience

Conditions of Employment

Required to work under the general supervision of the Development Coordinator and Manager of Development Planning in an office, involving mental and visual concentration with frequent interruptions. Some overtime may be required. Good verbal and written communication skills required. The above statement reflects the principal functions and duties as required for proper evaluation of the job. Other related duties can only be considered part of the job if they directly relate to the primary function contained herein.

Location

Development Services Location, 8 Carlton St

Rate of Pay

$33.07 (2024 rates)

Hours of Work

35 hours per week, 8 : 30am – 4 : 30pm, Monday to Friday

Application Procedure

Interested candidates are invited to submit their detailed resume and cover letter to the Human Resources department, via hr@thorold.ca no later than Sunday January 11, 2026. Please indicate the position you are applying to in the email subject line. Only those applicants selected for an interview will be contacted.

In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, the City accommodates the individual needs of all applicants with disabilities throughout the recruitment, selection and / or assessment process. If selected to participate in the recruitment, selection and / or assessment process, please inform staff of the nature of any accommodation(s) that you may require.

Information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act and will be used for employment assessment purposes.

Email : hr@thorold.ca

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