Donations Processing Associate - 4 Month Contract

About the Opportunity

• Ensure all incoming donations through various methods including : incoming mail, wire transfers, on-line credit card, gift of securities, gift-in-kind and third party organizations are processed accurately and acknowledged in a timely manner within agreed upon organizational standards.
• Ensure proper back up documentation is obtained for all donations.
• Enter donor data accurately and completely using appropriate gift codes to ensure compliance with all donor directed restrictions;

alerting the appropriate team if any discrepancies are discovered

• Ensure donations processing transactions are in compliance with policies, procedures, charitable tax law and CRA guidelines.
• Generate charitable tax receipts and thank you letters appropriate to the donation and distribute to the Philanthropy Team for mailing.
• Ensure all hardcopy gift information is organized and filed in a secure location.
• Ensure supporting documentation for the donation is saved in the PaperSave sytem.
• Manage continuity of tax receipts including cancelled / damaged receipts, sequence of tax receipt numbers.
• Maintain and update donor information in Raiser’s Edge as required.
• Prepare bank deposit and / or process deposits through online banking system.
• Process one-time credit card donations as required.
• Notify Donor Experience Team of expired / declined credit cards and NSF payments and update information as available.
• Assist and provide input on the development of Business Rules related to Finance and Operations.
• Respond to internal inquiries regarding gifts, tax receipts, and other donor / gift information.

About You

• Completion of College diploma or University degree;
• Minimum 2 years of relevant and practical work experience. A combination of relevant education and experience may be considered;
• Excellent knowledge of and demonstrated experience working with Raiser’s Edge or similar donor database management system’
• Computer literacy in Microsoft Office software applications including Outlook, Word and Excel
• Understanding of basic accounting / bookkeeping principles is an asset;
• Demonstrated excellent communication, interpersonal, organizational and time management skills.
• Use discretion in dealing with confidential donor information;
• Strong client service skills; able to diffuse situations with upset donors / public;
• Strong computer skills including proficiency in Microsoft Office software, especially Excel;
• Attention to detail and data entry skills in entering donor and financial information.

Hourly Rate

$20 - $23 / hour

How to Apply

Click the Apply Now button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats.

When referencing this job, quote #422412.

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity.

A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact [email protected] .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity.

You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications.

You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries ( we, our, or Vaco ) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to :

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.

The individual may also be eligible for discretionary bonuses.