Purchasing Administrator

Job Description

Job Description

Position Summary

The Purchasing Administrator is responsible for providing administrative and operational support to the Purchasing team to ensure efficient procurement processes. This role coordinates closely with internal departments, external suppliers and freight forwarders, supports purchase order issuance, manages documentation, and assists with logistics and payment processing in compliance with company purchasing policies.

Key Responsibilities

• Support the Purchasing team with day-to-day procurement activities, including issuing and maintaining purchase orders for office supplies, shop supplies, packaging materials, services, and other indirect materials.
• Coordinate with internal departments such as Accounting, Production, Quality, and Engineering to ensure compliance with purchasing processes and company policies.
• Maintain accurate and up-to-date purchasing data in the ERP system, including purchase orders, delivery information, SQM documents, and pricings.
• Arrange and coordinate logistics and transportation activities by coordinating with suppliers, freight forwarders, and internal departments; monitor shipment status and maintain accurate delivery information in the ERP system.
• Prepare and submit payment requests, coordinate invoice matching (PO / receiving / invoice), and work with Accounting to resolve invoice discrepancies.
• Additional responsibilities as required to support the Purchasing and Supply Chain functions.

Qualifications & Skills

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Salary Range : $42,000-$48,000