Administrative Assistant

About Us

AllRock Consulting Ltd. is a fast growing and innovative geotechnical, materials and Environmental engineering company. AllRocks geotechnical engineers, and materials specialists are focused on solving design, construction, and rehabilitation issues impacting the communities in which we work and live. By pairing cutting-edge site investigation technology with tried-and-true experience, we bring unparalleled expertise to the entire geotechnical spectrumfrom planning and investigation, to execution and quality control.

AllRock works with clients in the pre-construction phases of a project to discover and examine what lies beneath their construction project. Our team collaborates with clients during the design phases to ensure they have all the geotechnical information needed to complete a successful project. This information allows projects to be completed on time and on budget, by working through problems upfront rather than during construction.

AllRock is proud to say that we are a 100% owned and operated Mi'kmaq First Nations company. The Qalipu Mi'kmaq First Nations & Millbrook Mi'kmaq First Nations are proudly represented through our owners and senior management. We are proud to be registered as a Certified Aboriginal Business with the Canadian Council for Aboriginal Business. Indigenous candidates are strongly encouraged to apply.

Why Work With AllRock Consulting

Our commitment to supporting the whole person is reflected in how we reward our employees:

• Competitive salaries paired with an exceptional benefits package, including critical illness, long-term disability, life insurance, and comprehensive health and dental coverage.
• A Health Spending Account to help manage your medical expenses.
  
• Financial assistance for professional development, along with flexible scheduling to help you balance work and family life.

The Position

AllRock Consulting is a fast growing Geotechnical/Materials Engineering firm that is looking for a highly organized and proactive Administrative Assistant to join our fast-growing team. This is a unique opportunity to deliver administrative assistance to all 7 of our offices across Newfoundland and Ontario. The successful candidate will be working in fast-past team-oriented environment at our Toronto office.

Job Duties and Responsibilities

• Order and manage office and lab supplies and equipment.
  
• Manage receipts, subscriptions and pay invoices.
  
• Handle insurance, registration, and maintenance appointments for company vehicles.
  
• Record meeting minutes and set up meetings.
  
• Draft templates and proofread documents.
  
• Arrange travel accommodations (flights, hotels, ferries and car rentals) for staff.
  
• Enroll employees in training courses.
  
• Request and file employee handbooks and training/safety certificates.
  
• Schedule premobilization drug/alcohol and medical testing for staff.
  
• Set up projects in our safety management software.
  
• Send mobilization forms for rotational jobs.
  
• Maintain social media presence on LinkedIn and Facebook.
  
• Organize monthly recognition, newsletters, anniversary, and birthday celebrations.
  
• Complete a variety of general administrative tasks.

Qualifications

• Completed an Office Administration diploma or equivalent is an asset.
  
• Experience as an administrative assistant or in a similar role is an asset.
  
• Maintain a full and valid drivers license.
  
• Have access to a vehicle for work related duties.
  

Preferred Skills

• Strong capability to develop and maintain relationships with clients and all team members.
  
• Exceptional time management and organizational skills.
  
• Advanced understanding of word processing and spreadsheet software.
  
• Exceptional communication skills (verbal and written).
  
• Attention to detail and problem-solving skills.
  
• High level of discretion and confidentiality.
  

Equal Opportunity Statement

At AllRock Consulting Limited, we are committed to fostering an inclusive workplace culture that celebrates diversity in all its forms. We recognize that our success as a company depends on the diverse talents, experiences, and perspectives of our employees. As an equal opportunity employer, we do not discriminate against employees or job applicants based on race, color, ethnicity, nationality, religion, age, gender, sexual orientation, gender identity, marital status, disability, veteran status, or any other protected characteristic as required by applicable law.

How to Apply

To apply, please click on apply button, or email your cover letter, resume, and proof of any relevant certifications to with "Administrative Assistant - Toronto" in the subject line. We look forward to hearing from you!